Templates & Checklists
Free, editable templates for facility and maintenance teams: work orders, safety, preventive maintenance and more. Preview any of them before you download.
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Showing 9 of 26AED Maintenance Checklist
Pads and batteries expire quietly and the device only fails when it matters. Check every unit monthly and track every expiry date before it lapses.
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Building Maintenance Work Order Template
Fabric and common-area work issued by building element, with the asbestos and access checks made before starting and the statutory items kept separate.
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Cleaning Work Order Template
A cleaning round recorded area by area, with minutes spent, an inspection score against each space, and the consumables and chemicals used.
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Contractor Work Order Template
Issue work to an external contractor with an agreed price, logged variations, and acceptance signed before the invoice is approved.
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Equipment Work Order Template
Work on one piece of equipment, with meter readings at start and finish, criticality, the isolation and permit record and warranty status.
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Handyman Work Order Template
Price a visit made of several small unrelated jobs, task by task, with each one approved before it starts.
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HVAC Work Order Template
A mechanical service record with as-found and as-left readings, refrigerant handling, filter size and component checks against one unit.
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Incident Report Template
Record what happened while it is fresh, keep the facts apart from the analysis, and decide inside the form whether a regulator has to be told.
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Job Order Template
Authorise a piece of work against a cost centre, record who approved it at each stage, and close it against actual cost.
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Landscape Work Order Template
A grounds visit recorded zone by zone, with conditions on arrival, crew hours per area and every chemical application logged.
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Lock Out Tag Out Procedures
A written energy control procedure for one machine. Every energy source named, zero energy proved before anyone works, and one lock per person.
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Maintenance Work Order Template
One form for corrective and preventive jobs, with downtime captured, parts and labour totalled, and two signatures closing the job.
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Permit to Work
Authorisation for one job, in one place, for a stated window of time. Precautions confirmed before issue, and the area handed back before it closes.
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Pest Control Work Order Template
One treatment visit recorded with the device readings, the pesticide application detail and the restricted entry interval an auditor will ask for.
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Preventive Maintenance Work Order Template
One scheduled PM visit recorded against its task list, with as-found and as-left readings, every deficiency raised as a corrective job, and a verdict on the interval.
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Property Damage Report
An insurance-grade record of damage to a building and its contents: what caused it, what you did to stop it worsening, and what the claim comes to.
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Property Management Work Order Template
A tenant request taken through entry permission, an owner approval limit and a vendor visit, with every cost line allocated before the invoice arrives.
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Repair Order Form Template
The front door for repair requests: plain language from whoever noticed the problem, then triage, spend approval and the work order it turns into.
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Repair Work Order Template
A breakdown record with a timestamped downtime timeline, failure category, root cause and the cost evidence a replacement decision needs.
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Safety Audit Checklist
Audits the safety management system rather than the housekeeping. Every requirement is tested three ways and backed by the evidence you actually saw.
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Safety Inspection Checklist
A physical walkthrough of what is actually in front of you, with every hazard logged, scored by severity and likelihood, and banded high, medium or low.
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Service Work Order Template
Record a customer visit with the SLA clock, the fault in the customer's words, and every line marked billable, warranty or contract.
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Work Order Checklist Template
A review instrument: sample closed work orders, score them across raising, safety, closure and data quality, and turn the result into a compliance rate.
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Work Order Proposal Template
Price work before it is authorised: what is included, what is not, the assumptions, two or three priced options, and a signature that turns it into an order.
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Work Order Template
A simple work order that works for any job and any trade. Raise it on one page, close it on the other, and let the costs add themselves up.
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Work Order Tracking Template
One register for every open and closed work order, with ageing that calculates itself, SLA outcomes and the reactive share of the workload.
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