Invoice validation
Every invoice audited with AI before a dollar goes out
Approvers stop checking invoices field by field. The agent runs your rules on every invoice, passes what matches unopened, and sends the rest back with every discrepancy in one note.
Agent
INV-3318 bills labour above your A$95/h limit, so I sent it back to Apex Lifts. The other 141 invoices passed and are approved.
Trusted by forward-thinking enterprises globally
Every invoice checked,
for a fraction of today’s cost
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Stop wasteful spend on invoices
Wrong amounts, rates and duplicates never get paid.- Bills to the wrong entity are stopped before payment.
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Reclaim hours of manual checks
- Each invoice is checked in seconds, read twice by AI.
- Approvers open only the invoices that need their call.
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One vendor round instead of two
Why 80% of invoices never
need a person
- Step 1: Invoice arrives by email It lands in the invoice inbox and goes straight into Facilio, with nothing typed in by hand.
- Step 2: Read twice by AI Two AI models read it separately, and a third settles any field the first two disagree on.
- Step 3: Matched to your records Invoice number to the work order, ABN to the vendor register and the amount to the PO.
- Step 4: Sent one of three ways Rejected with all failures in one note, flagged for approval, or passed straight through.
- Step 5: Every check recorded Every rule applied, every result and the time each took are noted in the invoice status.
8 in 10
Invoices processed fully by AI
60%
Fewer invoices are sent back
18 days
Of manual work saved monthly
75%
Less staff capacity needed
AI now clears 8 in 10 invoices for a leading Australian property funds managerFewer approver hours,
fewer payment errors
Finance leadership
Pay for what was ordered, at the price agreed
Nothing is paid until the invoice matches the order and its price, and each one is filed with an audit trail.
Accounts payable
Your team works the exceptions, not the queue
Most invoices pass with nobody opening them. Flagged ones reach your team with the reason attached.
Procurement
Pay the PO amount, only to registered vendors
Amount, ABN and invoice number are checked each time, so drift and duplicate bills show up the same day.
Keep final authority on every payment
The agent never pays out
The agent checks each invoice and records what it found; a person still presses Approve.
Sends disputes to a person
When a vendor contests a rejection, a human on your team reviews it and makes the call.
Same verdict, every time
Rerun any invoice and the result matches, so outcomes can be reproduced and explained.
Never overstates a result
Each check is marked verified or only read off the invoice, so approvers know its weight.
Extend the same scrutiny to every dollar your team approves
Accounts payable processing
Invoices sent to your AP address are checked, matched to the PO and posted to your ERP. Only referred ones need a person.
Quotes
Each quote is checked against scope, contract and market rate, so overpriced or out-of-scope work stops before approval.
Tenders
The agent builds the pack, shortlists vendors and drafts the award paper with its reasoning. A person makes the decision.
Contracts
Every service order is checked against your eight-point checklist before it is accepted, inside Facilio in your region.
Utility bills
Each bill is read as it arrives, checked for errors and booked to the right property and account, with no manual typing.
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Yours next
Automate the next finance job your team still does by hand.
Go live on your rules,
in the channels vendors already use
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Step 1: Set the rules it checks
Choose the mandatory fields, the PO, quote or rate-card match, and when an invoice goes back to the vendor.
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Step 2: Point it at your invoices
Point it at your invoice inbox, WhatsApp or vendor portal, and the accounting system you pay from.
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Credit-based pricing
Transparent agent usage with a credit tracker. One subscription for AI agents, no per-user licences.
320+ hrs
Of manual checks saved each month
18 sec
To check an invoice, down from 4 min
99.94%
Accuracy on checks verified by hand
5%
Of invoices stopped for a wrong ABN
A major Australian office owner cut invoice checks from 4 min to 18 sec
Frequently asked questions
See by categories:
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Two kinds. Approver hours: every manual check the agent takes over is time your team gets back, across every invoice, every month. And errors stopped: mismatched invoice numbers, wrong amounts and wrong ABNs are caught before approval instead of after payment. We start by running the agent on your own invoice history, so the figure you see is yours, not an average.
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About two weeks. The agent runs in advisory mode first, flagging without rejecting while your team reviews its decisions, then you switch on the actions you trust.
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No. The agents run inside Facilio on the records you already hold, and connect to Xero, QuickBooks Online, Sage Intacct, NetSuite, Oracle Fusion and FreshBooks.
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Yes. We first run it on your own invoice history, then it runs in advisory mode, flagging without rejecting while your team reviews its decisions. You switch on the actions you trust.
Pick your costliest finance job.
Go live on it in weeks.
Send a batch of invoices, or tell us the workflow. Our FM Ops Engineers show you every check, on your own records.