Maintenance Management
Best Preventive Maintenance Scheduling Software in 2024
Preventive maintenance scheduling software (PMMS) uses data analytics and predictive algorithms that help you plan maintenance activities such that all parts of your system are serviced before any failures occur. This extends the life of your equipment, reduces repair costs, and prevents costly unplanned downtime.
With the right preventive maintenance software, you can automate scheduling, track performance, and predict future issues based on real-time data. This makes your maintenance routine proactive rather than reactive.
We know the benefits of integrating preventive maintenance scheduling software into industrial operations. Let's explore the top five preventive maintenance scheduling software solutions of 2024, along with their key features, limitations, the businesses they are best suitable for, and their average user ratings to help you find the best fit.
Quick Comparison: Best Preventive Maintenance Scheduling Software
1. Facilio
Facilio offers a comprehensive, single-pane-of-glass solution designed specifically for property operations and maintenance managers. The platform bridges portfolio scale maintenance operations by bringing all things O&M to a single screen—scheduling, inspections, asset management, and inventory, and with IoT-based condition monitoring, enables real-time control and visibility for portfolio operations.
By doing so, it effectively eliminates critical equipment breakdowns and significantly reduces unplanned downtime.
Leveraging Facilio’s platform, ICD Brookfield Place achieved the following outcomes:
- 40% reduction in asset downtime
- 15% cost savings across buildings
- 30% reduction in reactive call volumes
Similarly, CIT Ltd, was able to attain compliance-ready status in just 2 weeks along with 15% fault detection and preventive maintenance, threshold-based automated work orders, enhanced stakeholder-level visibility, and reduced manual efforts.
Facilio key features
- Maintenance management: Facilio integrates with your existing BIM/data models to offer insights on repair times, lifecycle costs, and more. With one platform for all maintenance operations, you can ensure your operations are streamlined and effective. Learn more on best maintenance management software
- Work order management: Facilio centralizes operations and work order management on one platform, simplifying multi-site management. It offers customizable templates for maintenance schedules and work orders, enabling easy creation of unique workflows. Its scheduling features help you prevent conflicts, and real-time alerts ensure efficient facility operations.
- Inventory management: Facilio prevents inventory shortages and delays by optimizing stock levels and anticipating demand. It predicts what supplies you'll need and helps avoid the hassle of last-minute rushes or wasted resources. Checkout Parts Inventory Management Software for Your Facilities
- Asset management: Facilio offers comprehensive asset maintenance and lifecycle management, efficient asset tracking, and detailed asset depreciation analysis. It provides insights into asset performance, enabling the identification of inefficiencies and optimization of long-term asset health through real-time IoT insights.
- Integrations: You can integrate Facilio with over 50 building automation and business applications, such as Google Apps, Slack, WhatsApp, and Honeywell, enhancing portfolio performance through seamless integration.
- Fault detection and diagnostics: Facilio enhances operational reliability through its intelligent alarm management system, predictive analytics (using machine learning), and automated work orders. It provides a centralized platform for managing alarms, analyzing energy performance indicators (EnPIs), and conducting cost and impact analysis to optimize energy efficiency and maintenance operations.
- Energy optimization: Facilio reduces utility consumption and costs through metered utility tracking and real-time energy monitoring. It monitors energy use in real-time, making the facility efficient and cost-effective.
Suitable for
Facilio is widely used in healthcare, education, corporate facilities, facility management services, and retail industries.
Facilio pricing
Facilio offers flexible pricing options that are customized for different business segments.
Facilio ratings and reviews
Rating - 4.0 ⭐️⭐️⭐️⭐(Based on Capterra reviews )
See why top CRE leaders are betting their future on data-driven O&M, Check out
2. Limble CMMS
Limble CMMS helps you create preventive maintenance plans using ready-made templates, allowing for the addition of standard operating procedures (SOPs), checklists, images, and other relevant documents. It delegates tasks to technicians according to their expertise and maintenance history. Its dashboard provides real-time tracking of schedule adherence and work order completion.
With Limble CMMS, companies have seen a 40% decrease in unplanned work percentage and a 73% reduction in reactive maintenance.
Related Read: Best CMMS Software in 2024
Limble CMMS key features
- Customize standard operating procedures and schedules
- Manage equipment through organized asset hierarchies and performance reporting
- Maintain control over spare parts inventory with notifications, barcode/QR code lookup, and unused parts tracking
- Access custom reports and dashboards to gain insights into maintenance operations, reducing downtime and costs
- Use predictive maintenance features to anticipate equipment failures and improve maintenance activities
Limble CMMS limitations
- Some users find the data entry process complex, notably lacking a guided maintenance shell, which could improve usability
- The back end of Limble CMMS may not fully support asset-based management, leading to difficulties in implementation, especially for manufacturing environments
Suitable for
Limble CMMS is widely used in manufacturing, food and beverage, education, hospitality, facility management, energy and utilities, and construction industries.
Adithya Siva
Limble CMMS pricing
- Free
- Standard: $33 per user/month
- Premium+: $79 per user/month
- Enterprise: Custom pricing
Limble CMMS ratings and reviews
3. eMaint
eMaint allows you to tailor almost everything to your needs—from data fields and themes to workflows and dashboards. Users have achieved significant milestones with eMaint, including reducing maintenance backlogs by up to 40%, improving customer MRO (maintenance, repair, and operations) visibility, and significantly reducing overtime and reactive maintenance work by up to 90%.
eMaint key features
- Streamline management with a clearly defined asset hierarchy
- Access maintenance data, create work orders, and perform inspections on the go with the Fluke Mobile app
- Automate work orders to trigger alerts when data indicates an upcoming failure
- Asset management with detailed maintenance records and lifecycle planning
- Regulatory compliance—eMaint supports organizations in achieving compliance with OSHA, EPA, GMP, FDA, EudraLex, and ISO standards
eMaint limitations
- UpKeep does not support using scanners for inventory management tasks such as counting or checking out parts. This makes inventory management time-consuming and prone to errors
- Some users have experienced numerous bugs due to continuous updates to the software versions by eMaint. These issues have resulted in slowdowns in work processes and operational inefficiencies
eMaint pricing
- Team: $69/user/month for 3 users
- Professional: $85/user/month for 3 or more users
- Enterprise: Custom Pricing
Suitable for
eMaint is used for asset lifecycle management by automotive, food and beverage, life sciences, manufacturing, healthcare, warehouse, construction, and fleet maintenance industries.
eMaint ratings and reviews
4. UpKeep
UpKeep is a comprehensive, mobile-first solution designed to streamline your maintenance tasks. It combines work order management, asset management, and inventory control in one platform, enabling you to manage your maintenance needs efficiently and effectively. Known for its quick and reliable resolutions, UpKeep helps maintain better asset upkeep and precise reporting.
With features like scheduled work orders and alerts for low parts, users have seen a 50% increase in preventive work to avoid production downtime.
UpKeep key features
- Centralize asset information, track maintenance history, and optimize asset performance
- Manage parts inventory, set thresholds, receive low stock alerts, and simplify procurement
- Schedule preventive maintenance tasks based on time intervals or specific triggers for flexible maintenance planning
Upkeep limitations
- Some users have reported experiencing problems and issues predominantly after the application receives updates. The frequent release of updates seems to introduce new problems, causing a cycle of ongoing troubleshooting
- Some users have experienced delays in receiving notifications for completed work orders, with emails showing up days later
Suitable for
UpKeep is widely used in churches and nonprofits, hospitality, energy and utilities, healthcare manufacturing, food and beverage, property management, facility management, education, agriculture, and fleet management industries.
UpKeep pricing
- Lite: $20/user/month
- Starter: $45/user/month
- Professional: $75/user/month
- Business Plus: Custom Pricing
UpKeep ratings and reviews
5. Hippo CMMS
Hippo CMMS offers a straightforward solution for your maintenance management and inventory needs. Its mobile app lets you access the system remotely, scan barcodes, and upload photos directly. It simplifies preventive maintenance, scheduling, tracking, and inventory management.
Hippo CMMS's key features
- Perform preventive maintenance inspections and repairs conveniently with the mobile app
- Plan preventive maintenance tasks, recycle templates, and track work progress and equipment performance
- Simplify communication with third-party vendors and track their work orders within the software
Hippo CMMS limitations
- Users report occasional slowdowns impacting workflow efficiency
- Some bugs persist in standard operations, particularly in the mobile version's barcode reader functionality
Suitable for
Healthcare, food and beverage, facility management, and manufacturing companies can use Hippo CMMS.
Hippo CMMS pricing
- Hippo Starter: $35/month/user
- Hippo Plus: $55/month/user
- Hippo Pro: $75/month/user
Hippo CMMS ratings and reviews
What are the benefits of having preventive maintenance scheduling software?
Implementing maintenance scheduling software can offer a range of benefits for enterprises:
1. Data foundation
By combining data from diverse sources, for instance from different building automation systems (BAS) and point-to-point solutions, the software does away with silos and stores the gathered critical data in a single, easily accessible database. This is directly connected to visibility and simplification of operations.
2. Predictive analytics
Preventive maintenance software uses advanced machine learning algorithms and historical data to forecast potential failures and suggest interventions. This predictive capability prevents costly unplanned downtime and extends the lifespan of assets. The software helps schedule maintenance tasks proactively, enhancing asset reliability and performance.
3. Integration with IoT sensors
With the aid of IoT sensors, such software can continuously keep track of equipment status in real time. This integration makes it possible to quickly spot malfunctions and system inefficiencies, automatically alerting maintenance teams to take action.
4. Optimized maintenance planning
The software helps to schedule the maintenance tasks optimally by utilizing real-time data and analysis to prioritize the criticalities of assets and their condition. Scheduling is optimized to balance maintenance teams' workload, creating a better overall performance for the crews.
5. Remote monitoring and diagnostics
This feature is especially useful for large enterprises managing multiple locations. Through remote diagnostics, issues can be identified and addressed remotely, reducing the need for on-site visits and allowing faster resolution of problems.
6. Continuous improvement
The software allows you to scrutinize past performance data across time. These insights are used to establish meaningful patterns, point out the gaps, and optimize the practices.
7. Better planning and budgeting
The software has budgeting tools that predict maintenance costs more precisely. This capability enables better financial handling and improves the financial stability of the maintenance department.
8. Optimized energy consumption
Preventive maintenance software identifies areas of inefficiency and suggests where savings in energy can be achieved, which is why it is a significant contributor to decreasing energy costs. Optimized energy consumption lowers operational expenditures and supports sustainability mandates by reducing the environmental impact of business practices.
Related Read: Best Energy Management Software in 2024
9. Enhanced customer satisfaction
Efficient maintenance operations increase the likelihood that customer interactions occurring during facility services are smooth and professional. This results in having a higher retention rate. Having adequately maintained facility services generates a relaxed, secure, and comforting ambiance for clients and tenants.
How to select the right preventive maintenance scheduling software
Here's how you can evaluate different options based on your needs:
- Scalability and flexibility: Look for software that accommodates your current maintenance needs but is also scalable. Assess its flexibility in adapting to different types of maintenance schedules, such as calendar-based, usage-based, or condition-based.
- Ease of use and implementation: Evaluate the implementation process, including setup time, training requirements, and support provided by the vendor.
- Customization and configuration: Determine whether the software allows customization to align with your specific maintenance workflows and requirements. Check if you can configure preventive maintenance schedules, notifications, and work order templates.
- Integration capabilities: Assess the software's ability to integrate with your existing systems, such as asset management software, ERP systems, or IoT sensors.
- Reporting and analytics: Look for software that offers comprehensive reporting and analytics capabilities to track maintenance KPIs, analyze trends, and identify areas for improvement. Consider whether the software provides customizable dashboards, advanced analytics tools, and automated report generation to facilitate data-driven decision-making.
5 best practices for implementing preventive maintenance scheduling software
Here are five best practices to help you leverage preventive maintenance scheduling software to its potential:
- Adopt a holistic asset management approach: Go beyond the traditional reactive or preventive maintenance paradigms. With a platform like Facilio, you can integrate maintenance data with essential business systems—asset, inventory, and financial management. This helps align maintenance activities with your broader business objectives, enabling you to optimize asset performance, reduce lifecycle costs, and maximize ROI.
- Make data-backed decisions: Analyze historical maintenance records, equipment performance metrics, and financial indicators to fine-tune maintenance schedules, allocate resources more judiciously, and focus on investments that enhance operational efficiency and profitability.
- Align maintenance with business goals: Engage with stakeholders across various departments to gain insights into their specific needs and challenges. Tailor your maintenance initiatives to support these goals.
- Integrate risk management and compliance: With tools like those offered by Facilio, you can conduct risk assessments to determine which maintenance tasks are critical for safety, environmental compliance, and operational continuity.
- Focus on performance measurement for continuous improvement: Define clear KPIs and targets to evaluate the success of your maintenance strategy. Use Facilio's tools to monitor essential metrics such as equipment uptime, maintenance costs, MTBF (mean time between failures), and MTTR (mean time to repair).
Drive operational efficiency and agility with Facilio
Finding the right maintenance scheduling software can transform how you manage and maintain your assets. By anticipating maintenance needs before they become urgent, preventive maintenance software ensures that your operations run smoothly, preventing costly unplanned downtime and extending the lifespan of your valuable assets.
Facilio is an enterprise SaaS O&M platform designed to streamline preventive maintenance efforts. It makes managing maintenance tasks more accessible than ever, tracks equipment health, and ensures operational reliability.
Explore how Facilio can enhance your preventive maintenance strategy, reduce operational costs, and enhance efficiency across your portfolio. Schedule a demo today.
