11 Top-Rated Preventive Maintenance Solutions Compared | Features, Pricing & Use Cases

Meta description: Looking for the right preventive maintenance solution? This 2025 guide breaks down the 11 best tools with real reviews and pricing insights.

For operations and facilities teams managing critical infrastructure, preventive maintenance is no longer optional—it’s the baseline for uptime, compliance, and long-term asset value.

But here’s the catch: building a preventive maintenance program that actually delivers results, hinges on the software you choose to run it.

Too many teams are still cobbling together reactive fixes, chasing maintenance schedules in spreadsheets, or wrestling with legacy CMMS tools that weren’t designed to scale preventive strategies across modern portfolios.

As a result:

• Maintenance is missed or duplicated.
• Technicians waste time hunting for information or parts.
• Costs spike due to surprise breakdowns and inefficient scheduling.
• And worse, operational blind spots snowball into compliance or safety risks.

The right preventive maintenance software flips this dynamic. It doesn’t just help you plan—it ensures the plan works.

When leveraged strategically, a preventive maintenance solution lets you:

• Automate recurring maintenance tasks based on time, usage, or condition.
• See asset performance in real time and prioritize high-risk equipment.
• Eliminate paperwork with mobile-first task execution.
• Track completion, SLAs, inventory, and technician performance in one place.

But not all solutions are created equal.

So, how do you choose the best preventive maintenance software for your team in 2025?

This guide breaks down the leading platforms, evaluated based on real user reviews, feature depth, scalability, and implementation speed. Whether you're upgrading from a legacy CMMS or starting fresh, we’ll help you skip the sales fluff and focus on what actually works.

What is a preventive maintenance (PM) software solution?

A preventive maintenance software is an application of a computerized maintenance management system (CMMS) that helps simplify and automate planned preventive maintenance processes.

With the right set of tools and software to execute your preventive maintenance program, you can

• increase asset lifecycles and performance,
• enable better inventory planning,
• reduce unexpected equipment failures and associated costs, and
• increase workplace safety for field technicians.

How We Evaluated the Best Preventive Maintenance Solution in 2025

To create this list, we analyzed the top platforms through the lens of what maintenance leaders actually need to run smarter, more reliable operations.

Our evaluation focused on preventive maintenance-specific capabilities, grounded in enterprise realities:

• Preventive Maintenance DepthDoes the software allow flexible PM scheduling based on time, meter readings, or condition thresholds? Can you set frequencies, track missed tasks, and align PMs with asset criticality?
• Technician-Friendly ExecutionIs the mobile interface field-ready, letting technicians access checklists, asset history, and SOPs on the go? Can they close out PMs with photos, notes, and real-time updates?
• Task Tracking & Compliance ReadinessDoes the software maintain a clear audit trail for every PM task, detailing who did what, when, and how? Are you covered for compliance, safety, and warranty documentation?
• Automation & Smart TriggersDoes the platform go beyond static schedules to enable dynamic PM, like adjusting intervals based on actual usage, sensor data, or recurring fault patterns?
• Multi-Site & Asset Complexity SupportCan it scale across diverse facilities with varying PM needs? Does it support asset hierarchies, regional standards, and global oversight?
• User Sentiment & AdoptionWe prioritized tools with high marks on reputable review platforms (such as G2, Capterra, and SoftwareAdvice), focusing on feedback from technicians, facility managers, and reliability engineers.
• Pricing Clarity & ValueDoes the vendor offer transparent pricing? Is there a clear path from pilot to full rollout—and do the features justify the cost?

Top preventive maintenance solutions at a glance:

Here’s a quick comparison of the top 5 solutions dominating the market in 2025.

Best preventive maintenance solutions in 2025

Below are the 11 best preventive maintenance solution platforms in 2025—each vetted for usability, automation depth, scalability, and real-world impact.

1. Facilio
2. Limble CMMS
3. MaintainX
4. UpKeep
5. eMaint CMMS
6. FMX
7. ToolSense
8. SafetyCulture
9. MAPCON
10. Hippo CMMS
11. Maintmaster

Up next, we break down what makes each platform stand out (or fall short), so you can make a confident, context-aware decision. Let’s dive into the detailed comparison.

1. Facilio 

Enterprise-Grade Preventive Maintenance Solution for Portfolios

Facilio is a cloud-based enterprise-grade CMMS platform purpose-built to run smarter, more scalable preventive maintenance programs across large portfolios.

Unlike traditional systems that simply track scheduled tasks, Facilio’s connected CMMS gives facility teams the ability to automate, optimize, and evolve their preventive maintenance strategy in real time, across multiple buildings, regions, and asset classes.

Facilio’s simple interface and intelligent routing make maintenance planning, scheduling, creating preventive maintenance checklists, customizing complex workflows, and recording maintenance activities simple.

What makes Facilio stand out for preventive maintenance?

• Real-time task automation: Create PM schedules by time, usage, or condition—Facilio auto-generates work orders, assigns technicians, and sends instant updates.
• Technician-first mobile app: Technicians get tasks with checklists, SOPs, and asset history on their mobile—even offline. No delays, no confusion.
• Inventory-linked PM: Facilio checks part availability before scheduling. Low stock? It flags and triggers reorder so teams aren’t stalled.
• Warranty-aware work orders: Each asset links to its warranty. Facilio avoids unnecessary costs by checking warranty status before work begins.
• Data-rich dashboards: Ops leaders track PM completion, asset reliability, and technician loads in real time—enabling better decisions.
• Interoperability built-in: Facilio unifies maintenance with energy, compliance, and finance systems—eliminating silos and manual duplication.

Apart from this, Facilio also has modules for asset lifecycle management, maintenance management, sustainability management, and workplace management.

What users like and dislike about Facilio:

Pricing: Custom pricing based on portfolio size and modules (Request quote here)

2. Limble CMMS 

Scalable Preventive Maintenance CMMS for Industrial Teams

Built by maintenance professionals in Lehi, Utah, Limble CMMS delivers rapid deployment and an intuitive experience for preventive maintenance. It automates PM scheduling (based on time, usage, or condition triggers), integrates with IoT in real-time, and streamlines work orders for greater efficiency and extended asset lifespan.

Notable Preventive Maintenance Features:

• Full work order lifecycle tracking with asset context
• Mobile-first interface with offline PM capabilities
• Automated schedules tied to usage, time, or condition
• Meter-based triggers (e.g., runtime hours to create tasks) 

Best Suited For:Mid-to-large manufacturing, warehousing, logistics, utilities, and teams moving off spreadsheets or legacy CMMS.

User Feedback (SoftwareAdvice & G2):

Ratings

• SoftwareAdvice: ★ 4.8/5 (666 reviews) (source)
• G2: ★ 4.8/5 (521+ reviews) (source)

Pricing: Plans start at $28/user/month (Standard), up to $70+/user/month

3. MaintainX

Mobile-First Preventive Maintenance Platform for TeamsMaintainX delivers a mobile-first CMMS tailored for both preventive and reactive maintenance. It's built for simplicity and field-team collaboration, supporting maintenance workflows across industries—from manufacturing floors to school campuses.

Notable Preventive Maintenance Features:

• Automated preventive maintenance scheduling triggered by date, meter readings, or condition alerts
• Customizable checklists and recurring tasks that bolster proactive asset care
• Meter-based maintenance lets you align PM to actual usage trends
• Robust asset management, linking each work order to its asset for historic tracking

Best Suited ForSmall to mid-sized teams seeking a fast-to-deploy, field-friendly CMMS that scales smoothly across multiple sites.

User Feedback

Ratings

• G2: ★ 4.8/5 (1,067 reviews) (source)
• Capterra: ★ 4.8/5 (835 reviews) (source)

Pricing: Free plan available; paid plans from $16/user/month

4. Upkeep

Leading Preventive Maintenance Platform with IoT Support

UpKeep is a web- and mobile-based CMMS built around mobile-first workflows and IoT-enabled preventive maintenance. Designed for tech teams on the go, it streamlines asset management and PM scheduling from any device.

Notable Preventive Maintenance Features:

• Automated PM triggered by meter readings, usage thresholds, or IoT alerts
• Real-time mobile notifications and checklists
• Quality management and offline support for field workflows

Best Suited For:Small-to-mid teams needing mobile-centric, sensor-integrated maintenance without heavy technical overhead.

User Feedback:

Ratings:

• G2: ★ 4.5/5 (1,020+ reviews) (source)
• SoftwareAdvice: ★ 4.6/5 (1,346+ reviews) (source)

Pricing: Plans start at $20/user/month; advanced features cost extra

5. eMaint CMMS 

Compliance-Ready Preventive Maintenance Solution

eMaint, now part of Fluke Reliability, is a cloud-based CMMS tailored for mid-to-enterprise teams. It excels at detailed asset and inventory management, offering powerful PM scheduling triggered by time, usage, or condition, with strong support for multi-site and regulated environments.

Notable PM Features:

• Automated PM creation using flexible triggers
• Barcode-enabled mobile app for field updates
• Customizable dashboards and in-depth reporting
• Integrations with sensors, ERP, and BMS systems

Best Suited For:Facilities in manufacturing, utilities, or large-scale operations needing scalable, compliance-ready PM tools.

User Feedback:

Ratings:

• SoftwareAdvice: ★ 4.4/5 (≈300 reviews) (source)
• G2: ★ 4.5/5 (≈220 reviews) (source)

Pricing: Starts at $69/user/month; custom pricing for enterprise

6. FMX 

Intuitive Preventive Maintenance Software for Education & Comerrcial Properties

FMX is a web-based CMMS trusted by K-12 schools, higher education institutions, municipalities, and beyond. It offers full PM capability, asset tracking, and work order management—all wrapped in an intuitive, calendar‑driven interface. With strong reporting tools and interactive mapping, it empowers teams to automate maintenance and justify budgets with ease.

Notable PM Features

• Time‑ and meter‑based PM scheduling with calendar visualization 
• Full work order lifecycle and asset context
• Interactive floor plans and mapping for precise asset location
• Asset history and inspection workflows

Best Suited ForMid-size to large organizations—especially in education, government, and property sectors—seeking simple, scalable PM with visual and reporting insights.

User Feedback

Ratings

• SoftwareAdvice: ★ 4.7/5 (419 reviews) source
• G2: ★ 4.7/5 source

Pricing: Custom pricing based on features and user tiers

7. ToolSense

IoT-Driven Preventive Maintenance PlatformTailored for teams requiring real-time asset tracking and automated inspections, ToolSense combines CMMS features and IoT integrations to streamline preventive maintenance—from QR code workflows to scheduled asset checkups.

Notable PM Features

• Real-time monitoring + IoT integration for proactive alerts
• QR-enabled asset inspections and maintenance logging
• Automated scheduling + work order management

Best Suited ForOperations in construction, facility management, healthcare, and aviation that demand live asset data and mobile workflows.

User Feedback

Ratings

• Capterra: ★ 4.7/5 (65 reviews) (source)
• SoftwareAdvice: ★ 4.7/5 (source)

Pricing: Custom pricing; request-based

8. SafetyCulture

Preventive Maintenance App with Mobile Inspection Features

Founded in Sydney in 2004, SafetyCulture began as a digital checklist tool and has since evolved into a full-featured mobile-first platform with inspection scheduling, asset logging, AI templates, IoT sensor integration, and safety compliance—empowering frontline teams to catch issues before they escalate.

Notable PM Capabilities:

• Recurring inspection scheduling tied to asset maintenance regimes
• QR-enabled asset check-ins, sensor data integration, and realtime issue detection
• Photo/video capture and digital issue assignment in field workflows
• Asset library with digital histories supporting audits and compliance tracking

Best Suited For:Construction, facility, and safety teams, education, healthcare—anyone needing mobile inspections, safety documentation, and basic PM oversight across assets.

User Feedback

Ratings:

• Capterra: ★ 4.6/5 (211 reviews) source
• G2: ★ 4.6/5 (146 reviews) source

Pricing: Free basic tier; Pro plan starts at $24/user/month

Mapcon – Scalable Preventive Maintenance Management

9. MAPCON

Customizable Preventive Maintenance CMMSMAPCON CMMS, established in Iowa since 1982, offers both cloud and on-premise options tailored for enterprises that need deep customization and multi-site support. Its preventive maintenance capabilities include PM scheduling, robust inventory controls, and extensive reporting—ideal for operational teams that need granular oversight.

Notable PM Features

• Scheduling PM tasks with meter readings and condition-based triggers
• Barcode-enabled asset tracking linked to PM work orders
• Comprehensive inventory & storeroom management ensuring parts are on hand
• 200+ standard reports for maintenance performance analysis

Best Suited ForMid-to-large organizations across manufacturing, government, healthcare, education, and hospitality that prioritize adaptability and detailed maintenance tracking over plug-and-play simplicity.

User Feedback

Ratings

• Capterra: ★ 4.2/5 (144 reviews) (source)
• Software Advice: ★ 4.2/5 (source)

Pricing: Starts at $35/user/month; on-prem & cloud options

10. Hippo CMMS

Easy-to-Use Preventive Maintenance Software for SMBs

Hippo CMMS offers a visual, easy‑to‑learn interface that gets teams up and running quickly. It supports date- and meter-based PM schedules, barcode/mobile checklists, and customizable reporting—all via a clean web and mobile experience.

Notable PM Features

• Simple PM setup with recurring triggers
• Technician mobile app with barcode scanning
• Basic asset + parts management

Best Suited ForSmall to mid-sized facilities in education, property management, and light manufacturing, especially those switching from spreadsheets.

Ratings

• Capterra: ★ 4.4/5 (source)
• G2: ★ 4.3/5 (source)

Pricing: Starts around $39/user/month; varies by deployment

11. MaintMaster

Flexible Preventive Maintenance System with Easy ConfigurabilityMaintMaster is a highly adaptable CMMS praised for its flexibility and ease of use. Ideal for organizations that want granular control over PM workflows, it supports both cloud and on-premise deployments and scales from small teams to large enterprises.

Notable PM Features

• Meter- and time-based PM scheduling with configurable triggers
• Barcode/QR-enabled mobile updates linking tasks directly to assets
• Comprehensive parts/inventory tracking with threshold alerts
• Rich reporting (200+ reports) and real-time KPI dashboards

Best Suited ForMid-to-large organizations (manufacturing, healthcare, education) needing heavyweight customization and detailed preventive maintenance insights.

User Feedback

Ratings

• Capterra: ★ 4.4/5 (32 reviews) (source)
• SoftwareAdvice: ★ 4.7/5 (based on value, ease-of-use, support) (source)

Pricing: Contact sales for pricing (cloud/on-prem options)

Must-Have Preventive Maintenance Features in 2025

Not all preventive maintenance software is created equal. The right features don’t just digitize your PM program—they elevate it. Below are five essential capabilities every serious solution should offer in 2025:

How to Choose the Right Solution for Preventive Maintenance: 5 Key Factors

Choosing the right software that works for your team and operations is the key to maximizing the benefits of preventive maintenance. Here are five critical factors to guide your decision:

1. Ease of Use: Is the interface intuitive for both technicians and managers? Adoption depends on how easily your team can pick it up.
2. Scalability: Can the software handle multiple sites, departments, or asset types as your portfolio grows?
3. Integration Capability: Does it plug into your ERP, BMS, IoT systems, or energy dashboards—or will you still be juggling spreadsheets?
4. Real-Time Visibility: Does it provide centralized views across sites, with real-time insights into task status, completion rates, and team productivity?
5. Vendor Responsiveness: Look beyond features. Do real customers say the support team is responsive and helpful when issues arise?

Why Choosing The Right PM Solution Matters More Than Ever

A solid preventive maintenance program doesn’t start with a spreadsheet—it starts with choosing the right platform. 

When your software automates schedules, aligns with inventory, tracks warranties, and supports mobile teams, you don’t just “do maintenance”—you lead it. 

The right features mean fewer breakdowns, better compliance, and more efficient teams. Choose well, and your PM program becomes a strategic asset, not a recurring problem.

Need help finding a platform that checks every box?

See how Facilio helps modern teams streamline preventive maintenance.

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FAQs

1. What are some examples of preventive maintenance?

Preventive maintenance tasks include changing air filters, lubricating machinery, cleaning condenser coils, inspecting belts, and calibrating thermostats. These tasks help prevent breakdowns, extend equipment life, and ensure smoother operations.

2. What are the types of preventive maintenance?

Preventive maintenance can be categorized into four primary types:

• Time-Based: Tasks performed at regular intervals (e.g., monthly filter changes).
• Condition-Based: Maintenance triggered by equipment condition or usage.
• Predictive: Uses data and sensors to anticipate potential failures.
• Routine: Basic, frequent upkeep like cleaning or inspections.

3. How much does preventive maintenance software cost?

The cost of preventive maintenance software varies depending on the features and number of users. On average, it ranges from $30 to $70 per user per month. Some enterprise-level solutions offer custom pricing based on your business size and requirements. Investing in such software can reduce operational costs by streamlining maintenance tasks and preventing costly breakdowns.