10 Best Preventive Maintenance Software

A preventive maintenance program helps avoid costly repairs and unexpected equipment downtime, ultimately saving maintenance costs and improving productivity for your business.

There are many software options for preventive maintenance (PM) today; choosing the right one can take considerable research, time, and effort.

So, what does preventive maintenance software do? And how to choose the right PM software for your organization?

What is preventive maintenance (PM) software?

Preventive maintenance software is an application of a Computerized Maintenance Management System (CMMS) that helps simplify and automate planned preventive maintenance processes.

With the right set of tools and software to execute your preventive maintenance program, you can

  • increase asset lifecycles and performance,
  • enable better inventory planning,
  • reduce unexpected equipment failures and associated costs, and
  • increase workplace safety for field technicians.

Best preventive maintenance software in 2022:

  1. Facilio
  2. Zoidii
  3. Mobile Field Report Software
  4. TME CMMS Software
  5. Gruntify
  6. MaintMaster
  7. Asset Infinity
  8. Tikkit
  9. eWorkOrders CMMS software
  10. FastMaint CMMS

Facilio

Facilio is a cloud-based CMMS software that helps enterprises manage end-to-end building operations and maintenance (O&M) at the portfolio level.

Facilio integrates all maintenance operations and activities—corrective, reactive, breakdown-related, scheduled inspections, preventative routine maintenance tasks, and audits.

Its simple interface and intelligent routing make planning, scheduling, creating PM checklists, triggering notifications, creating complex workflows, and recording maintenance activities simple.

Check out some of Facilio's features to streamline and automate planned preventive maintenance:

  • Work order management for centralized dispatch of work orders/maintenance tasks
  • Rule-based automatic allocation of maintenance work orders
  • Automated maintenance scheduling for preventive maintenance
  • Reactive & corrective maintenance management
  • Centralized help desk for occupant requests/complaints
  • Customizable work order types, checklists, and tasks for soft and hard services
  • Digital logbooks to record manual energy readings
  • Planned audit, compliance, and risk management
  • Fully mobile work orders and contextual service tickets

Apart from this, Facilio also has modules for asset lifecycle management, maintenance management, sustainability management, and workplace management.

What users like:

"I would say it was a blessing to migrate to Facilio just before this COVID19 pandemic began in 2020. It really helped us get granular approach to our daily operations - seamlessly, even while majority of our workforce had to work-from-home. It was a complete overhaul from the way in which valuable operational data is collected, analyzed and fine-tuned, in real-time.

  1. Flexibility to quickly adapt to the existing operational methods without any hassle
  2. Amazing support since implementation (apparently, they take customer service very very seriously!)
  3. Will not burn a hole in your pocket - even in comparison with other established platforms(they usually have relatively lesser features and functionalities than Facilio.)
  4. Already future-proof and consistently putting fruitful efforts to maintain that edge."

Review for Facilio after 1-2 years of use by Sumith S, Operations Manager at a Facilities Services firm with 201-500 employees.

Facilio has an overall customer rating of 4.2/5 on Capterra.

Zoidii Software

Zoidii is a maintenance and inventory management solution that streamlines processes related to task prioritization, asset tracking, document management and more on a centralized platform.

It enables team members to schedule preventive maintenance and create checklists for inspection, safety checks, or planned part replacements.

Zoidii has an overall customer rating of 4.93/5 on Capterra.

Mobile Field Report Software

Mobile Field Report is a cloud-based field service management software that helps businesses manage invoicing, warehousing, customer orders, and route optimization.

Key features include task tracking, digital reports, notifications/alerts and open API.

Mobile Field Report has an overall customer rating of 4.67/5 on Software Advice.

TME CMMS Software

Traceability Made Easy (TME) CMMS is a maintenance management system that enables mid-size companies in high production environments to manage work orders, track inventory, schedule routine maintenance and generate reports on equipment.

It offers multiple deployment methods and is geared towards companies in industries like aerospace, automotive, high tech and manufacturing.

TME CMMS Software has an overall customer rating of 4.55/5 on Software Advice.

Common Areas

Common Areas is a cloud-based maintenance management solution for property, facility and field service managers. The platform allows users to organize, schedule and track their teams and tasks online, enabling collaboration between team members.

Key features include multi-location management, issue reporting, image storage and workflow management.

Common Areas has an overall customer rating of 5/5 on Software Advice.

Gruntify

Gruntify is a cloud-based CMMS software for small businesses with fewer than 50 employees. It makes it simple to collect field data, manage assets, automate job assignments, manage teams and automate business processes, all from a single platform.

Gruntify has an overall customer rating of 4.7/5 on Capterra.

MaintMaster

MaintMaster offers cloud-based CMMS software featuring great flexibility and features all wrapped up in a friendly interface.

With a simple login that only shows what the user needs, the system offers only relevant and useful information to different stakeholders.

MaintMaster has an overall customer rating of 4.6/5 on Capterra.

Asset Infinity

Asset Infinity is a cloud-based asset management solution for small to medium-sized businesses.

It helps asset-intensive businesses automate asset-tracking processes to protect assets from theft and breakdowns. In addition, it helps maximize asset utilization with PM scheduling and provides real-time performance information.

Asset Infinity has an overall customer rating of 4.7/5 on Capterra.

Tikkit

Tikkit is a preventive maintenance scheduling software for small and mid-market businesses. Its intuitive interface makes it easy to set up PM schedules, including calendar-based or create daisy-chained templates to issue PMs in a series (with optional due dates & schematic files).

Its open APIs allow you to integrate it with other systems like CRM or accounting software.

Tikkit has an overall customer rating of 4.8/5 on Capterra.

eWorkOrders CMMS Software

eWorkOrders CMMS Software is a cloud-based maintenance management solution offering an integrated suite of tools to manage work orders, asset management, inventory management, and preventative maintenance.

It helps organize service requests and other maintenance tasks into a single platform, available to owners, managers, engineers, tenants, vendors, and other stakeholders.

eWorkOrders CMMS Software has an overall customer rating of 4.9/5 on Capterra.

FastMaint CMMS

FastMaint is a cloud-based application that provides asset management and preventive maintenance for manufacturing plants, utilities, and commercial and industrial properties.

This CMMS makes it easy for technicians to respond to unexpected breakdowns and perform planned maintenance. You can install FastMaint on-premise on Microsoft Windows.

FastMaint CMMS has an overall customer rating of 4.1/5 on Capterra.

How to choose the right preventive maintenance software for your business?

There is no one-size-fits-all solution for enterprise O&M, so start by setting clear objectives for your preventive maintenance program.

Understand how many assets need to be managed; how many users will use the system and their needs; how you will implement it, and how many locations.

Do you only need site-level supervisory systems, or are you looking to optimize maintenance using advanced analytics at a portfolio level?

Answering such questions will help you shortlist the right kind of software for your O&M objectives.

Further, consider the following factors:

  1. On-premise vs. Software-as-a-Service (SaaS) solutions: Cloud-based SaaS solutions are popular because of their easy implementations, low initial investments, and lack of need for dedicated IT teams.

    However, suppose your facility is in a remote area with poor internet connectivity. In that case, an on-premise solution might be better in the long run, despite its high initial investments and complex implementation and maintenance processes.
  2. Compliance requirements: Most businesses must meet various compliance standards set by government agencies. These authorities may require you to follow national/international regulations, keep meticulous records and file appropriate reports to avoid millions in fines.

    PM software helps maintain records and create reports required to comply with regulations.
  3. Mobile capabilities: Mobile functionality for CMMS software helps field technicians and managers access asset databases, work orders, spare parts inventory, scan barcodes for retrieving maintenance records, and complete tasks efficiently and on the go.

    A PM software that works well on mobile devices, is user-friendly, and intuitive will help technicians use the app for all things maintenance. A clunky and complicated mobile app will only frustrate users and drive them away from using it in real time, resulting in lost data and insights for your business.

What is the best choice for preventive maintenance software?

Facilio is the best choice for industries including retail, healthcare, construction, commercial real estate (CREs), and many more.

Its platform-based approach helps businesses solve various operational challenges, including asset management, work order management, service management, vendor management, energy management, and portfolio automation.

Facilio enables interoperability with different systems, software, and processes, giving you end-to-end visibility with insights and complete control of your portfolio.

Whether you're switching from reactive to proactive maintenance or looking for more advanced solutions like FDD, and prescriptive and predictive maintenance, Facilio will scale with you.

Further, you get the smoothest implementation experience with Facilio and unwavering customer support - now and forever.

Interested in Facilio?