Online Property Management Software: Top 15 Solutions in 2023
Managing multiple large commercial facilities poses several challenges for property managers. They juggle a myriad of tasks, including maintenance scheduling, tenant communications, lease management, vendor coordination, and financial reporting.
It can quickly become overwhelming and time-consuming. Additionally, coordinating with tenants, vendors, and service providers across multiple properties requires effective communication and seamless coordination.
Moreover, keeping track of maintenance schedules and work orders and ensuring timely completion adds to the complexity. To address these challenges, property managers turn to online property management software.
What is an online property management software?
Online property management software is a digital tool that streamlines property management tasks. It centralizes tenant management, lease tracking, rent collection, and maintenance scheduling.
With communication features and automation capabilities, it enhances efficiency and transparency for property managers.
We have rounded up the 15 best online property management software to help you understand the different options available and find the solution that's right for your organization.
Top 15 best online property management software in 2023
- AppFolio Property Manager
- Yardi Breeze
- Rentec Direct
- Buildium PM
- Rent Manager
- SimplifyEm Property Management Software
- Property Matrix
- Rent Manager Online
Facilio offers a comprehensive solution for property management, bringing together various aspects into a unified app. It consolidates purchase contracts, vendor data, asset warranty, inventory, labor, and tenant information to unify property operations.
With real-time access to all building-generated data, Facilio enables property managers to identify and address operational inefficiencies promptly. This not only saves time but also reduces costs, making operations more efficient.
One of the key benefits for tenants is the ability to request services and track their progress transparently. This enhances transparency and ensures a delightful experience for tenants.
Additionally, Facilio's maintenance and anomaly detection functions contribute to increased uptime for assets, improving tenant satisfaction.
Facilio also offers features specifically designed to ease the management of multiple tenants. These include service request management, a tenant portal, visitor/gate pass management, a vendor portal, vehicle/gate pass management, billing tracking, configurable workflows, purchase order/receipt tracking, lease management, and tenant communications via broadcast.
In terms of energy management, Facilio virtualizes meters to avoid the expenses associated with traditional meters. Further, automated meter readings eliminate discrepancies and enable the generation of custom invoices, saving time and streamlining processes.
Furthermore, Facilio's energy data analysis capabilities offer valuable insights using heat maps, regression analysis, load monitoring, peak energy analysis, and EnPI analysis.
These tools allow property managers to optimize energy performance and identify areas for improvement accurately. It also enables real-time alerts on energy inefficiencies to enable proactive action.
2. AppFolio Property Manager
AppFolio offers a comprehensive property management platform that combines accounting, maintenance tracking, leasing, and online rent payment functionalities. It also provides convenient mobile access for property managers on the move.
Buildium stands out as a popular choice among property managers due to its user-friendly interface and robust features. It encompasses tools for rent collection, maintenance requests, tenant screening, and financial reporting, offering an all-in-one solution.
4. Yardi Breeze
Designed for small to mid-sized property management companies, Yardi Breeze boasts an intuitive interface. It allows property managers to efficiently handle tenant portals, track maintenance requests, and automate rent payments.
5. Rentec Direct
Rentec Direct presents comprehensive property management software that includes tenant screening, rent collection, accounting, and maintenance tracking. It also provides a convenient mobile app for property managers on the go.
Focused on residential property management, Propertyware offers a cloud-based platform with features covering marketing, maintenance, tenant screening, and financial management. Its aim is to provide a seamless experience for property managers.
7. Buildium PM
Buildium PM targets larger property management companies with its comprehensive suite of features. These include financial reporting, owner portals, customizable dashboards, and vendor management, catering to diverse needs.
8. Rent Manager
Rent Manager is a flexible property management software suitable for various rental property types. Its offerings encompass budgeting, lease tracking, maintenance management, and online tenant portals.
9. SimplifyEm Property Management Software
With a user-friendly approach, SimplifyEm is an accessible property management software offering rent tracking, tenant communication, maintenance requests, and accounting. It caters to landlords and property managers of all sizes.
TenantCloud, a free property management software, provides an extensive range of features for landlords and property managers. These include tenant screening, online rent collection, lease agreements, and maintenance requests.
RentPost, a cloud-based property management software, offers tenant screening, lease tracking, accounting, and online rent payment features. It also presents a customizable tenant portal for improved communication.
Rentmoji stands as an intuitive property management software that includes tenant screening, online rent payments, maintenance tracking, and financial reporting. Its aim is to provide a seamless experience for property managers and tenants alike.
13. Property Matrix
Property Matrix offers a comprehensive property management software solution covering accounting, maintenance tracking, tenant screening, and online marketing. It caters to both residential and commercial properties.
14. Rent Manager Online
Rent Manager Online presents a scalable property management solution suitable for businesses of all sizes. Its features encompass online payments, maintenance tracking, tenant screening, and robust accounting capabilities.
Hemlane, a property management software designed for landlords and property managers, provides features such as lease management, tenant communication, online rent collection, and maintenance tracking.
Evaluating online property management software for your organization
Evaluating online property management software, especially for large commercial real estate portfolios, presents unique challenges. Here are some questions that'll help you make the right choice:
- Is the software scalable and capable of handling my portfolio's size and complexity?
- Can the software be customized to fit my specific business needs and workflows?
- Does the software integrate with other systems and tools we currently use?
- What reporting and analytics capabilities does the software offer?
- How user-friendly is the software, and what training and support options are available?
Property managers need to consider scalability, ensuring the software can handle the volume and complexity of their portfolio. Customization is crucial to adapt the software to specific business needs and workflows.
Integration with existing systems is essential for seamless data flow and efficiency. Robust reporting and analytics capabilities are necessary to track financial performance and key metrics.
User experience and support are vital for smooth implementation and ongoing assistance. There are a lot of moving parts property managers have to consider and address in order to pick the software most suitable for their needs.
Facilio helps you deliver seamless tenant experiences fueled by data centralization and analytics with sustainable practices at its core.
Hateim Ibraheem, the Property Operations Manager at IDC Brookfield:
We imagined & designed ICD Brookfield Place to be a new benchmark in the geography for sustainability, customer experience, well-being, and technology utilization.
We invested in state-of-the-art materials and technology to future-proof the building. We needed a cutting-edge Centralized Property Management Platform to maintain and run in that way.
We'd love to help your organization achieve operational excellence. Tell us about your property management priorities over a quick call, and we'll get solving for you right away!