12 Best CAFM Software in 2025 – Compare Leading CAFM in Your Region

Modern CAFM software should never overlook user experience, mobile accessibility, integration capabilities, data security, scalability, and robust reporting tools.

Yet with so many options available across regions like the UK, the UAE, and the USA in 2025, how do you choose the one that best fits your facilities team?

CAFM solutions have evolved far beyond space tracking and maintenance scheduling over the years.

Today’s solutions bring together asset visibility, real-time analytics, and automation — helping organizations optimize space utilization, reduce downtime, and enhance occupant experience.

Whether you manage a corporate office, a healthcare facility, or a multi-site portfolio, the right CAFM platform can transform how you handle maintenance, space allocation, and resource planning. 

In this guide, we’ve compiled a list of the best CAFM software of 2025, comparing their features, strengths, and suitability for different facility management needs.

Before we dive into the list, let’s quickly understand what CAFM software is and how it fits into today’s facility management ecosystem.

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What is CaFM software?

Computer-aided facility management (CaFM) software assists facility managers and building owners in overseeing building operations and maintenance. It aids maintenance teams in organizing inspections and repairs by keeping tabs on facility conditions.

With CaFM software, maintenance managers can efficiently plan, track, and oversee different aspects of facility management, including maintenance, asset management, space allocation, and customer services.

In this post, you will find the 12 best CaFM software to use in 2025 and the top picks for enterprise and mid-size facilities for day-to-day operational activities.

Top CAFM software: Quick comparison table

While we have not personally tested every software in this guide, we thoroughly researched each product that made the shortlist.

As we narrowed down our selections, we focused on the critical aspects of each company: customer feedback, brand reputation, functionality, unique offerings, and verified user ratings were considered.

12 Best CAFM Software Solutions in 2025

We have shortlisted the top CaFM software based on scalability, ease of use, integration capabilities, brand reputation, and verified customer evaluations.

They are:

1. Facilio
2. Proteus MMX
3. Corrigo
4. eMaint CMMS
5. goFMX
6. Guide Ti
7. FTMaintenance Select
8. Maintimizer
9. FaciliWorks
10. CAFM Explorer
11. Hippo CMMS
12. Asset Panda,

1. Facilio: #1 Best CAFM System of 2025

Facilio Connected CAFM is a modern facility-operations platform built to bring together maintenance, space, asset, and energy workflows under one unified system.

Instead of simply being a “maintenance ticketing” tool, it positions itself as a digital operations hub for entire building portfolios—covering everything from real-time analytics to integration with IoT, tenant services, and mobile workforce.

In short: it’s a next-generation CAFM software (and beyond) that helps teams take a proactive, unified approach to facilities.

Facilio is the number one CaFM software for a reason: it has a 98% customer retention rate and a 4-star average rating.

Rating - 4.0 ⭐️⭐️⭐️⭐(Based on Capterra reviews )

Key Facilio CAFM features at a glance

• IoT-driven building insights – Connects data from sensors, assets, and equipment for real-time visibility into performance and conditions.
• Reports & Dashboards – Interactive dashboards consolidate KPIs like maintenance trends, asset uptime, and space utilization, giving facility leaders instant visibility across portfolios.
• Low-code configuration & integrations – Build custom workflows and integrate easily with BMS, ERP, or workplace systems.
• Portfolio-wide visibility – Manage multiple buildings and sites in one place, enabling centralized control and performance benchmarking.
• Energy & sustainability management – Track energy consumption, optimize usage, and align with ESG goals.
• Mobile-first interface – Facilio's mobile CAFM/CMMS software empowers field teams with instant access to work orders, asset data, and real-time alerts optimisation, helping link operations to ESG and occupant services.

Facilio CAFM Software: Pros and Cons

Pros

• Recognized as a 2025 Verdantix Leader for CMMS innovation
• Unified platform replacing multiple siloed tools
• Strong analytics and energy modules
• Scalable and integration-friendly

Cons

• Broader implementation scope than basic CAFM tools
• May exceed the needs of smaller, single-site operations

A brief overview of how Facilio CAFM works (10-minute video)

2. Proteus MMX

Proteus MMX is a cloud-based maintenance management solution suitable for businesses of all sizes across various industries. It streamlines maintenance operations with features like asset management, maintenance management, inventory management, cost reduction, resource planning, and labor management.

Key features of Proteus MMX

• Flexible deployment options, as SaaS or on-premise, ensuring ease of use for all users
• Inventory management features that facilitate quick searches and requisition creation
• Maintenance management with efficient data entry, labor tracking, and parts usage reporting, supported by cloud-based accessibility

Proteus MMX limitations

• Lack of a date range function in certain reports
• Closing work orders can be cumbersome

Proteus MMX rating and reviews

Software Advice: 4.0/5 (21+ reviews)

Key industries served

Businesses of all sizes and sectors, including automotive, education, food processing, manufacturing, large estate management, property management, retail, hospitality, healthcare, life sciences, pharmaceuticals, utilities, and airport operations.

Recommended Reading: Best Maintenance Management Software

3. Corrigo

Corrigo empowers facility managers to oversee the repair and maintenance process efficiently. Users can create work orders and dispatch them directly to service providers for prompt resolution, with the added convenience of electronic invoicing. This versatile CaFM software caters to various industries, including retail, hospitality, healthcare, commercial real estate, financial services, and beyond.

Key features of Corrigo

• The Corrigo mobile apps (iOS/Android) ensure data synchronization with the platform, offering a unified source of information both in-office and on-site
• Integration with other IWMS, IoT, CRMs, and BI products offered by the company
• Business intelligence capabilities with analytics that support critical decision-making

Corrigo limitations

• Weak search functionality hampers efficient data retrieval and navigation
• Lack of capability to approve vendor quotes via the mobile app

Corrigo rating and reviews

G2: 4.0/5 (27+ reviews)

Key industries served

Real estate sector, large estates and commercial property portfolios, extensive property holdings; also serves mid to enterprise-level businesses in construction, retail, hospitality, and IT industries.

4. eMaint

eMaint's CAFM software puts the power of maintenance management in the hands of professionals. With this cloud-based solution, maintenance professionals can monitor and capture performance data for their assets, store it for future reference, and share it with others to prolong equipment life. No matter the size or scope of your organization, eMaint can be tailored to meet your needs.

Key features of eMaint

• Query and join tables for in-depth analysis of raw data, and also quickly access views/queries
• Offers extensive customization options to the users
• Provides comprehensive online and in-person learning opportunities

eMaint limitations

• PM scheduling lacks flexibility, which may result in inefficiencies due to production schedule variances

eMaint rating and reviews

Capterra: 4.4/5 (293+ reviews)

Key industries served

Industries like food and beverages, facilities management operations, large-scale property management, wastewater treatment plants, and universities.

5. FMX

FMX streamlines your maintenance and facilities management operations and helps you achieve better results. It increases your asset productivity by decreasing resolution time for work orders and organizing preventive maintenance tasks. The platform allows you to manage all your assets in one system and turn insights into meaningful outcomes.

Key features of FMX

• Quickly retrieve previous tickets and ensure efficient tracking and resolution over time
• A user-friendly interface makes it accessible to individuals with minimal computer skills
• The ability to attach various file types, like documents, PDFs, and images streamlines information sharing and access for field technicians

FMX limitations

• Limited customization options in the "Third Party" reporting function
• Inflexibility in editing individual occurrences of recurring schedules

FMX rating and reviews

Capterra: 4.7/5 (403+ reviews)

Best suited for

K-12 schools, higher education institutions, municipalities, and other industries, including large real estate portfolios, healthcare, and large educational campuses

6. Guide Ti

Guide Ti streamlines maintenance operations for enterprise-level companies across various industries with its CaFM solution. It seamlessly integrates with Microsoft, SAP, Sage, and Oracle ERP systems, meaning maintenance data syncs with financial information.

Key features of Guide Ti

• Streamlined tracking of work order costs, delays, and failure modes
• User-friendly layout for easy navigation across the software

Guide Ti limitations

• Extensive customizability may lead to complexity in setup and configuration
• High incidence of bugs and system crashes, and prolonged integration processes

Guide Ti ratings and reviews

Capterra: 3.5/5 (3+ reviews)

Best suited for

Facilities service, manufacturing, and mining industries

7. FT Maintenance Select

FTMaintenance Select gives businesses the power to manage the maintenance of their equipment, facilities, and assets with its CaFM system.

With FTMaintenance Select, maintenance professionals can automate work order management, MRO inventory management, work requests, and preventive maintenance. The system also includes a mobile app that brings essential work orders and asset management functionality to technicians working in the field.

Key features of FTMaintenance Select

• Simplified database management without complex coding, allowing users to assign unique identifiers as preferred
• Mobile apps for iOS and Android with offline functionality

FTMaintenance Select limitations

• Requires frequent switching between modules for minor tasks, such as creating new tasks
• Limited versatility in field selection and editing options

FTMaintenance Select rating and reviews

Capterra: 4.3/.5 (50+ reviews)

Best suited for

Construction, manufacturing, and food and beverage industries

8. Maintimizer

MaintiMizer centralizes essential information with its facilities management modules. The complete modules include tools to manage work orders, track inventory, vendor and purchase orders, timecards, and preventive maintenance.

Key features of MaintiMizer

• The web-based portal allows logging in from various devices, whether on-site or off-site
• Seamless integration with popular ERP tools like PeopleSoft, JD Edwards, SAP, and Primax

MaintiMizer limitations

• Report queries are somewhat challenging to comprehend
• Poor user experience on mobile devices

MaintiMizer rating and reviews

Capterra: 4.1/5 (104+ reviews)

Best suited for

Organizations in healthcare, farming, food production, and manufacturing industries

9. Faciliworks

FaciliWorks tracks all aspects of maintenance management, including assets, tasks, procedures, personnel, procurement, preventative and corrective maintenance, and service requests.

In addition, it provides real-time dashboard analytics for complete visibility into asset and maintenance status, monitors employee accountability, analyzes equipment breakdowns, manages spare parts inventory, and lets you group assets by categories such as department or location.

Key features of FaciliWorks

• High adaptability and ease of setup, allowing seamless addition or removal of information
• Facilitation of data collection for equipment troubleshooting and repair and customized PM scheduling

FaciliWorks limitations

• Occasional delays during login and printing batch work orders, resulting in potential slowdowns
• Some reports lack functionality, while others are cumbersome to run, leading to inefficiencies in data analysis and reporting

FaciliWorks ratings and reviews

Capterra: 3.7/5 (46+ reviews)

Best suited for

Industries like aviation and aerospace, medical devices, large facility estates, and defense and space.

10. CAFM Explorer

CAFM Explorer combines a help desk, space planning, preventive maintenance, asset management, and more into a single, end-to-end solution. Its design, similar to Microsoft Outlook, makes the platform user-friendly and easy to learn.

You can port over existing data into a single, centralized database, which serves as the software's core. From the help desk application, users can access additional features for asset tracking, resource booking, planned maintenance, move management, lease administration, and generating customizable reports.

Key features of CAFM Explorer

• Robust reporting function with a variety of standard reports
• Customize the grouping of maintenance requests using a unique drag-and-arrange feature in the HelpDesk module

CAFM Explorer limitations

• The absence of local support can lead to delays in emergency cases

CAFM Explorer rating and reviews

Capterra: 4.0/5 (26+ reviews)

Best suited for

Real estate, construction, facilities service, education management industries, large property portfolios, estate management operations, and multi-site property developments.

11. Hippo

Hippo streamlines maintenance operations with rich modules and features, like a maintenance request portal, on-demand work order management, preventive maintenance, inventory management, fleet maintenance, mobile work order management, reporting, and extraction tools.

The system helps employees process work orders, fulfill maintenance requests, manage preventive maintenance and spare parts, and generate reports.

Key features of Hippo

• Simplified report running with just the right amount of detail
• Minimal learning curve and customizable user abilities
• Easy navigation of work requests to track WO task completion status

Hippo limitations

• Complexity in the work order closing process
• Lack of functionality for emailing in tickets limits convenience and submission processes

Hippo ratings and reviews

G2: 4.2/5 (234+ reviews)

Best suitedsuited for

Aviation, engineering, food and beverage, and hospitality industries

12. Asset Panda

Asset Panda allows you to access and update real-time data from anywhere. You can customize your exports and reports and automate them via email with the option to add custom calculation fields before sending.

This CaFM software also assists you in auditing, facilities management, equipment support ticketing, compliance, and purchase order management.

Key features of Asset Panda

• Mobile app functionality as a barcode scanner streamlines the management processes
• Features such as asset photo tagging, replication configuration, and Gantt charts that improve asset tracking
• Customizable fields that allow for tailored asset information management to suit specific organizational needs

Asset Panda limitations

• Not well-suited for monthly accounting entries, as it primarily functions as a tracking tool
• Short session timeouts disrupt the user experience, especially while viewing reports

Asset Panda ratings and reviews

G2: 3.9/5 (27+ reviews)

Best suited for

Small, mid-level, and enterprise establishments across the IT, hospitality, transportation, construction, automotive industries, and large property management operations.

While all CaFM systems are crafted for efficient facility management, legacy software lacks robust sharing capabilities, a mobile app interface, organizational tools, and seamless integration with other applications.

How to choose the best CAFM solution: Factors to consider

Choosing the right CAFM software goes beyond comparing feature lists. The best CAFM solution aligns with your organization’s goals, facility size, and the level of operational visibility you need. Here’s what to evaluate before making your decision.

1. Define your facility management goals

Start by identifying what problems you want to solve. Is it reactive maintenance overload, underutilized space, or disconnected systems?
Having a clear outcome — like reducing downtime, improving energy efficiency, or enhancing workspace planning — will help you choose a CAFM platform that fits your needs.

2. Evaluate core capabilities

A modern CAFM system should include:

• Work order and asset management
• Space planning and occupancy analytics
• Preventive and predictive maintenance
• Reports and dashboards for performance tracking
• IoT connectivity for real-time data and alerts
• Integration with existing tools (BMS, ERP, HRMS, etc.)

These capabilities ensure the software grows with your organization rather than becoming another siloed tool.

3. Prioritize usability and scalability

The best CAFM software is intuitive and adaptable. Look for platforms that are cloud-based, mobile-friendly, and easy for technicians and managers to use daily.
Scalability also matters — ensure the solution supports multiple sites, users, and data streams as your operations expand.

4. Check for analytics and reporting depth

Reports and dashboards are where insights become actions.

Choose a CAFM tool that offers customizable dashboards with real-time KPIs like asset uptime, maintenance backlog, and space utilization.
If it integrates IoT data, that’s even better — it means your team can monitor equipment performance and predict issues before they occur.

5. Assess vendor reliability and support

A good CAFM provider isn’t just a software vendor; it’s a long-term partner. Review customer success programs, implementation timelines, and the quality of post-deployment support.
Platforms like Facilio, which are recognized by analysts like Verdantix, show strong credibility and continuous innovation — key for long-term ROI.

6. Compare the total cost of ownership (TCO)

Go beyond the subscription price.

Evaluate training, customization, support, and integration costs.
The goal isn’t to find the cheapest CAFM tool — it’s to find one that delivers measurable returns in efficiency, compliance, and user adoption.

Download your CAFM Evaluation Checklist

Choosing the right CAFM platform can be overwhelming when every vendor claims to be the best.
To make your decision easier, we’ve created a simple evaluation checklist that helps you compare features, usability, and ROI across multiple CAFM tools — all in one place.

Download

Download the CAFM Software Evaluation Sheet

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Use this scorecard to:

• Compare leading CAFM software side by side
• Rate each platform by features, integrations, and support
• Identify which solution best aligns with your facility goals

Download the CAFM Evaluation Checklist
Start comparing platforms like Facilio, Planon, and Archibus and find the one that fits your organisation best.

Find the right CAFM software for your business

Choosing a CAFM solution isn’t about picking the one with the longest feature list. It’s about finding a system that actually makes your day-to-day work easier — one that connects your people, spaces, and data so everything runs smoothly.

In 2025, the best CAFM platforms are those that help you stay ahead of problems, rather than constantly reacting to them. They bring together real-time insights, automation, and flexibility so facility teams can make better decisions without juggling multiple tools.

That’s exactly where Facilio’s Connected CAFM fits in. 

It’s built around the idea of connected operations — combining maintenance, space, energy, and asset management into one platform. With IoT-powered visibility and easy-to-use dashboards, it gives you a clear picture of how your facilities are performing, right down to the smallest detail.

And when an independent research firm like Verdantix names Facilio a Leader in its 2025 Green Quadrant report for CMMS, it’s a good sign you’re looking at a platform that’s proven, scalable, and ready for the future.

If you’re searching for a CAFM system that’s not just smart on paper but genuinely simplifies how your teams work, Facilio Connected CAFM is one worth exploring.

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Frequently Asked Questions on CAFM