CMMS

CMMS Pricing: A Complete Guide to Maintenance Management Cost

In this guide, you’ll explore the average costs of various CMMS systems and the factors affecting these costs. You’ll also learn how to choose the most suitable CMMS solution for your business.

Manaswini Rao

Apr 10, 2024 • 6 min read

Maintenance management systems are designed to help you save on maintenance costs, equipment downtime, and inventory losses. Various factors affect computerized maintenance management system (CMMS) software pricing, including the type of software you choose, the size of your organization, and the features you need.

In this blog post, we’ve compiled a guide to help you understand the factors affecting CMMS pricing and tips to help you invest in the right platform.

How much does a CMMS cost?

According to functionality and CMMS type, here are the Best CMMS software systems and their starting prices:

CMMS Vendor	Starting Price	Best For	User Scope
Facilio (hybrid)	Custom pricing is available upon request	Companies in retail, FM services, real estate, corporate facilities, asset monitoring	NA
IBM Maximo (hybrid)	Starting at $3150/month	Specific industries in utilities, oil and gas, nuclear power, transportation, aviation, and life sciences	Up to 25 users
Accruent Observe	Starting at $3/month	Companies in manufacturing, corporate, retail, real estate, healthcare, and education	NA
Accruent EMS Flex	Starting $5000/year	Companies in manufacturing, corporate, retail, real estate, healthcare, and education	Up to 2500 users
Accruent Maintenance Connection	Starting at $58/month + Additional custom pricing is available upon request	Companies in manufacturing, corporate, retail, real estate, healthcare, and education	5 or more users
Brightly (cloud-based)	Custom pricing is available upon request	Medium-scale industries in manufacturing, education, healthcare, and government	NA
eWorkOrders (cloud-based)	Starting at $35/user/month	Facility and property managers in businesses of all sizes	50 - 1000 users
iMaint (cloud-based)	Starting at $60/user/month	Manufacturing, facilities, and fleet industries for small organizations	Up to 5 users for the Online Small Business Plan Up to 200 users for the Online Enterprise Plan
iMaint (on-premise)	$9,995/one-time fee/unlimited	Manufacturing, facilities, and fleet industries for large to multi-site organizations	Unlimited number of users
Maintenance Pro (cloud-based)	Starting at $30/user/month	All small and medium-scale industries with transportation	Up to 20 mobile workers per full user
MicroMain (cloud-based)	Starting at $99/user/admin license	Small and medium scale companies in manufacturing, healthcare, hospitality, education, government, and utilities	NA
MicroMain (on-premise)	Pricing is available upon request	Large scale companies in manufacturing, hospitality, healthcare, education, government, and utilities	NA

Factors that affect CMMS pricing

The pricing structure of CMMS software varies among vendors. Some display a flat pricing structure on their websites, while others require you to request a quote.

In both cases, the CMMS pricing is based on the following factors:

1. CMMS type

Based on the deployment infrastructure, there are two types of CMMS software:

On-premise CMMS: It’s locally installed and operated on your company’s computer system/server. It is managed entirely within your company’s IT infrastructure. Examples include iMaint, Llumin, and Champs.
Cloud-based CMMS: It’s hosted on a web server managed by the software provider and can be accessed from anywhere using a web browser. Examples include Facilio, eMaint CMMS, and eWork Orders.

Generally, the on-premise versions cost more than the cloud-based ones. That’s because of the licensing fees, recurring cost of system maintenance, and annual replacement costs.

For instance, Mapcon Pro has two pricing structures. Its cloud-based software costs $69 per month, while the on-premise version costs $1,200 per month.

2. CMMS pricing models

The CMMS cost can vary according to the software pricing model. Some common pricing models are as follows:

Per user subscription plan: A fee is charged for each user accessing the software. It’s suitable for small companies with a few employees and is commonly deployed on the cloud. The more users you have, the higher the total cost will be.

However, the cost can also depend on the features included in the subscription plan.

Per month subscription plan: This CMMS pricing model is like paying rent for the software infrastructure. The organization pays a fixed monthly amount for its employees to access the CMMS system. In most cases, the number of users and the available features are limited.

One-time subscription model: This model costs much more than other CMMS pricing models because users pay a single upfront fee to purchase the software outright. However, future upgrades will require additional costs. It is more common for on-premise solutions, where users install the software on their local servers or computers.

Pay-as-you-go CMMS pricing model: This CMMS pricing model charges users based on their actual usage. Here, you only pay for what you consume. It’s highly beneficial for businesses with fluctuating maintenance needs.

3. Available features

The number of available features affects the CMMS system pricing. The more the features, the more costly the CMMS software will be. Here are the five essential CMMS features:

Integration: The ability of CMMS software to work with other software systems like inventory or accounting.
Scalability: Can the CMMS system grow and adapt as your business expands? If yes, then it's certainly the right one for you.
Mobile applications: A good CMMS solution allows you to effortlessly access the CMMS from your smartphone or tablet.
Reporting and analytics: This feature provides insights and accurate data that help you make informed decisions.
Compliance: This feature ensures that your business complies with the regulations within your industry.

4. Additional costs to consider

Here are some additional one-time and recurring CMMS costs you should consider:

Implementation Costs: These costs are associated with setting up and getting the CMMS system ready to use. They include costs for installation, configuration, integration, and so on.
Data Migration Costs: These costs are associated with transferring existing data from old systems into the new CMMS system.
Training Costs: These costs cover training sessions for users to learn how to use the CMMS effectively. Vendors often offer free online training; however, on-site training often attracts extra costs.
Customization and Branding Costs: These additional costs occur when a company wants to tailor the CMMS system to fit its business's specific needs and branding.
Support Fee: This fee covers the assistance and basic support that your vendor provides you.
Ongoing Maintenance Fee: All CMMS solutions require updates, upgrades, and maintenance. This fee ensures that your CMMS system runs smoothly over time.

Remember that the type (on-premise or cloud-based) of the CMMS system you choose can also affect these additional costs.

Now that you’ve seen the factors that affect the pricing structure of various CMMS solutions, the big question is: which CMMS software should you choose?

Connected CMMS Evaluation Guide (Free Worksheet Inside). **Get the Guide**

How to choose the most valuable CMMS solution?

The best way to choose a CMMS solution for your business is to properly audit your company’s scaling goals, future projects, long-term value, and return on investment (ROI).

This way, you’ll be sure to choose a solution that can be useful in the long run and offers the best value.

Facilio is a great place to start if you’re looking for a sustainable, future-proof solution to meet your maintenance management needs, regardless of your company size and preferences.

You’re probably wondering what the difference is between Facilio and other existing CMMS. Well, unlike others, Facilio is a connected CMMS, which is much. more efficient than existing stand-alone solutions.

Here is a detailed table highlighting their differences:

Other existing CMMS Software	Facilio
Can only track orders asset repo	Can manage end-to-end operational processes in a single solution
Only caters to field technicians and admins	Caters to O&M executives, managers, occupants, and vendors
Includes multiple logins and tools that hinder workflow efficiency	Automates all types of workflows
Little or no integration with APIs	Integrates perfectly with API and IoT-based systems
Only allows a single-user mobile access	Multiple-user access

CMMS that can connect systems, people, and processes. **Book Demo**

Frequently asked questions on CMMS pricing

1. How do you calculate the ROI for CMMS?

You can calculate the ROI of your CMMS system in 3 simple steps using Facililio’s ROI calculator:

Step 1: Enter your facility portfolio information as seen below
Step 2: Add your in-house and out-sourced word order details
Step 3: Download your ROI report

Calculate how upgrading your current CMMS to a Connected CMMS will result in better ROI for your business in 3 easy steps. **Check Now**

2. What industries benefit from CMMS?

CMMS systems are beneficial in many industries, such as manufacturing, transportation, energy, construction, healthcare, hospitality, and education.

3. How do you create a maintenance budget?

You can create a maintenance budget by considering previous maintenance needs and recurring costs. It is also best to analyze available data to forecast future maintenance costs.

4. How to choose the most valuable CMMS solution

Now that you’ve seen the factors that affect the pricing structure of various CMMS solutions, remember to perform a proper audit on your company’s scaling goals, future projects, long-term value, and return on investment (ROI).

That way, you’ll be sure to choose a solution that can be useful in the long run and offers the best value.