The 10 Best Refrigeration Monitoring Systems for Enterprises in 2025

For years, retailers and facility managers have tried cutting energy and refrigeration costs—but most efforts barely move the needle.

Why? Because energy bills are treated as fixed costs, not something to optimize. And that’s a missed opportunity.

Managers are stuck with clunky, hardware-first systems that make pulling data a headache.

Juggling refrigeration and HVAC across stores only adds to the chaos, creating data silos and blocking efficiency.

But there’s a smarter way – Refrigeration monitoring systems.

They track your equipment in real time—monitoring temperature, energy use, and refrigerant levels. They help catch issues early, prevent costly leaks, and keep you compliant with EPA rules like the AIM Act.

Let’s break down how these systems work and explore the top software options in 2025.

What is a refrigeration monitoring system?

A refrigeration monitoring system tracks and analyzes refrigeration equipment performance in real-time. It tracks temperature, energy usage, and refrigerant levels in real time—flagging anything that’s off before it becomes a problem.

Refrigerant leaks attract heavy penalties from compliance authorities like the EPA. Most refrigerants have a high global warming potential (GWP). The AIM Act has authorized the EPA to oversee a phasedown of HFC refrigerant production and use. This is to transition to alternative refrigerants.

Watch Webinar on Preparing for Part III of the AIM Act

Let's examine how these refrigeration monitoring systems work and explore some of today's best software options.

How exactly do refrigeration monitoring systems work?

Refrigeration monitoring systems are designed to ensure refrigeration units' optimal performance and temperature control. Here’s how they work:

1. Real-time monitoring using sensors and IoT devices

Connected refrigeration monitoring systems, like Facilio, use advanced IoT devices. They monitor temperature, humidity, pressure, and vibrations in real time. These sensors will enable precise, continuous monitoring of refrigeration units. This will allow for early leak detection.

2. Data analysis and alerts

Advanced commercial refrigerator temperature monitoring systems analyze incoming data. They look for trends, inefficiencies, and potential issues. For instance, Facilio employs AI and ML algorithms to predict refrigerant leaks. Alerts are sent directly to property managers to facilitate swift action.

3. Automated compliance reporting

Monitoring solutions now automate compliance reporting, aligning with regulations like the AIM Act and EPA 608. This saves hours of paperwork and reduces legal risks. Facilio simplifies this with audit-ready reporting.

5. Integration and ecosystem

Leading platforms integrate with existing building systems to create a connected ecosystem. Low-code/no-code solutions, like Facilio, allow teams to set up and customize integrations quickly—cutting implementation time from months to weeks.

10 best refrigeration monitoring systems in 2025

We've assembled a selection of leading commercial refrigeration monitoring software options for 2025. Through extensive research, we've identified their standout features and reviewed verified customer feedback to offer a comprehensive overview of their capabilities and areas for improvement.

1. Facilio

2.  Samsara

3. OneEvent Technologies

4. Monnit

5.  Inauro

6. Danfoss

7. OpSense

8 Johnson Controls EcoStruxure™

9. Siemens Insights Hub

10. Liebherr Smart Monitoring

Facilio

Facilio is an advanced refrigeration monitoring software that provides real-time monitoring and analytics. It also identifies energy-saving opportunities, with preventive maintenance for temperature-sensitive assets.

It integrates CMMS and IoT-based remote monitoring capabilities to deliver comprehensive management of multi-site retail operations. This all-in-one platform streamlines refrigeration compliance. And, it combines hardware and software leak detection with compliance processes through a user-friendly, no-code interface.

Facilio's CMMS can track refrigeration compliance, from leak detection to repairs. It also checks system integrity. It delivers audit-ready reports and seamless integrations with regulatory bodies like the EPA, GreenChill, and CARB.

Facilio consolidates multiple-point solutions for refrigerant tracking into one cohesive platform. This simplifies the complexities of refrigerant management, enhancing efficiency and reducing operational costs.

Facilio key features

Fault detection and root cause analysis

With its advanced fault detection and diagnostics engine, Facilio enables you to harness the power of IoT technology in facility management to monitor and optimize refrigeration systems continuously.

It uses filter alarms based on the common root causes, severity, and equipment category. It also eliminates false freezer alarms and swiftly identifies and addresses anomalies in asset performance, energy consumption, and sensor errors based on predefined thresholds.

Automate compliance and audit reporting

Facilio automates compliance and audit reporting by digitizing inspection records, refrigerant inventory, and maintenance history. Its intuitive dashboard ensures real-time alignment with EPA 608, GreenChill, CARB, and state regulations, streamlining audits and reducing manual effort.

AI & telemetry based leak detection

Facilio uses telemetry data and smart analytics to predict refrigerant leaks, detect faults, and analyze alarms in real time. It simplifies corrective actions with root cause analysis, automated work orders, and streamlined workflows.

Comprehensive automation of inspections across multiple sites

By automating maintenance and inspections, field teams can easily log service activities. These will be categorized by quantity at each site in your portfolio. The platform also provides precise insights into refrigerant leaks. It tracks their long-term trends and status across all locations.

Automated work order dispatch for repairs

From inspection and repair to refrigerant addition/removal and verification, every step is streamlined with Facilio for seamless detection-to-resolution management. 

What users like about Facilio

"With refrigerant costs rising, we sought the best technology to manage our refrigeration systems efficiently,” said Jeff Carlson, Lunds & Byerlys’ refrigeration specialist. “The constant changes in the regulatory environment at the federal and state levels mean we need to stay on top of compliance. With Facilio, we no longer have to manually double book-keep assets and appliance data between multiple systems—giving back time and enabling efficiency for the facility team.”

Mitigate regulatory risks with Facilio's comprehensive refrigerant management software.

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Samsara

Samsara offers an IoT temperature monitoring solution for fleet tracking. It targets food safety, pharmaceuticals, and logistics. Their system includes easy-to-install wireless sensors that monitor real-time temperature and humidity.

Samsara key features

• Sensors work with Samsara's trackers. They have a plug-and-play design, with no software configuration needed.
• Waterproof, IP67-rated weatherproofing protects against wear. It's ideal for refrigerated trailers.

OneEvent Technologies

OneEvent offers remote fridge monitoring. It uses wireless temperature sensors for coolers, freezers, and refrigeration units, all managed through a cellular gateway. Data from temperature and door sensors is collected and analyzed in the cloud. When OneEvent detects that the temperature exceeds your pre-set limits, it sends a notification

OneEvent key features

• Detects potential refrigeration failures up to 30 days in advance with Thermo Heartbeat™.
• Sends instant notifications for temperature or door activity anomalies to enable quick action.
• Offers a detailed dashboard for equipment tracking, automated reports, and compliance assurance

Monnit

Monnit offers a comprehensive refrigerant tracking solution with advanced wireless sensors and cloud-based monitoring. It provides real-time data, customizable alerts, and historical data analytics. Monnit is relevant to food safety service, agriculture, and cold storage chain logistics industries.

Monnit key features

• The iPhone app allows for easy review of sensor data.
• The ALTA line offers an affordable way to capture data and receive alerts for potential issues.
• Receive notifications via email or text for customizable conditions.

Inauro

Inauro offers accurate time temperature monitoring and data analytics for cold storage chain logistics. This ensures product quality and safety during transportation. Integrating with asset management features, Inauro provides a comprehensive solution. It helps in maintaining optimal conditions and effectively monitoring assets throughout transit.

Inauro key features

• It integrates relevant business data and external sources to provide operators with real-time tailored insights.
• Its modular data fusion platform, Pepsio™, supports telemetry and non-telemetry data sources. It enables communication via push and pull methods.

Danfoss

Danfoss is a powerful software for monitoring refrigeration systems. It enables remote access and control of those systems. Its unique offerings include advanced analytics, energy optimization, and predictive maintenance. Danfoss is suitable for supermarkets, cold storage, and industrial refrigeration.

Danfoss key features

• The software provides a 24/7/365 automated alarm management system.
• Full transparency of all relevant assets, including those in Danfoss and non-Danfoss-controlled stores.

OpSense

OpSense is an IoT platform that ensures food safety and quality in retail and food service industries. Their energy management features help monitor factors like temperature, humidity, open doors, and HVAC conditions. Also, OpSense has task checklists, alerts, and reports to streamline your monitoring.

OpSense key features

• Integrate data from sensors in walk-in coolers or freezers and log the individual performing each task.
• Create and tailor multiple checklists to suit all your operational requirements.
• Completed checklists are dated and time-stamped upon being sent to the cloud.

Johnson Controls EcoStruxure™ Asset Advisor

Johnson Controls EcoStruxure™ Asset Advisor is an advanced refrigeration monitoring system. It offers insights, predictive analytics, and remote diagnostics. It is relevant to supermarkets, convenience stores, and food distribution.

Johnson Controls EcoStruxure™ key features

• You are always connected to your refrigeration system. It shows live sensor data and asset-specific analytics.
• A remote temperature monitoring system from the connected service hub checks the health of critical refrigeration assets. These include electrical distribution, UPS, batteries, and cooling systems.

Siemens Insights Hub (formerly Siemens Mindsphere)

Siemens Insights Hub offers a top refrigeration monitor. It has cloud-based analytics, machine learning, and predictive maintenance. It serves industries like data centers, pharmaceuticals, and critical storage facilities.

Siemens Insights Hub's key features

• SIMATIC HMI panels and industrial PCs can withstand harsh environments. So, they are suitable for reliable refrigeration monitoring.
• With SIMATIC WinCC Unified, you get a complete hardware and software solution. It provides consistent control and monitoring functions.

Liebherr Smart Monitoring

Liebherr Smart Monitoring provides comprehensive monitoring and control of refrigeration units. Its features include temperature monitoring, maintenance alerts, and energy efficiency optimization. Liebherr Smart Monitoring is relevant to industries like pharmaceuticals, laboratories, and research facilities.

Liebherr key features

• Regularly monitors appliance temperature independently of appliance controls.
• Generate service inquiries directly from the dashboard for efficient maintenance management.
• View historical temperature data and compliance reports for analysis and tracking.

How to choose the right refrigeration monitoring system for multi-site facilities

Legacy refrigeration monitoring systems struggle with adaptability and scalability. This is because they rely on rigid, hardware-centric designs that complicate integration and delay updates. 

You see managing multiple sites becomes difficult due to fragmented data and isolated operations, limiting portfolio-wide insights.

Most systems also lack real-time reporting, increasing costs and reliance on third-party tools. Integration often requires extensive coding, adding inefficiencies.

To avoid these pitfalls, choose a modern solution that offers rapid adaptability, seamless integration, and robust monitoring. Here’s what to look for:

1. Fast deployment and adaptability

A refrigeration monitoring system should be deployable in weeks, not months. Traditional systems take 6 to 12 months, delaying efficiency gains.

2. Integrated, actionable reporting

Ensure the reporting engine uses the same database as the application. This minimizes third-party tool dependency, aligns reports with technician workflows, and cuts costs.

3. Real-time, code-free integration

Look for solutions that integrate without extensive coding or specialized developers. Code-free integration simplifies work order management and dispatching, reducing delays.

4. AI-powered predictive analytics

Modern systems should use AI to detect faults before they become costly failures. Predictive insights help automate issue resolution, optimize energy usage, and reduce maintenance costs.

5. Cloud command and bi-directional control

Remote management capabilities should allow facilities teams to implement and adjust energy optimization strategies in real time. This would ensure they achieve peak efficiency across locations.

6. IoT-driven automation

IoT-enabled platforms provide real-time monitoring of temperature, energy use, and refrigerant levels, ensuring proactive maintenance and compliance.

7. Comprehensive energy and maintenance ecosystem

Choose a platform that combines maintenance, monitoring, and energy management in a single ecosystem. Unified systems speed up issue resolution and ensure reliable operations.

8. Advanced analytics & benchmarking

The system should offer in-depth energy dashboards, providing daily, hourly, and monthly usage trends, portfolio benchmarking, and store-level heatmaps to track performance.

9. End-to-end facility management

For FM companies, a full-suite solution should cover all aspects of facility operations. For retail teams, the focus should be on automated dispatch, refrigeration-specific FSM, and seamless maintenance coordination.

10. Regulatory compliance & refrigerant management

With refrigerant regulations tightening, a system must track refrigerant levels, detect leaks early, and ensure compliance with AIM Act mandates and EPA guidelines.

Choosing the right system ensures better energy efficiency, lower costs, and compliance—without the complexity of outdated solutions.

Why is Facilio the right refrigerant monitoring system for your business?

Facilio is a modern, scalable refrigeration monitoring system that helps your business run more efficiently than anything else in the market.

Don't take our word for it — Listen to what Roi Amszynowski, the chief executive officer of Tutenlabs Inc, a technology leader headquartered in Atlanta, Georgia, has to say about Facilio.

Here’s a quick overview of how exactly Facilio achieved this:

• 24/7 real-time predicitve monitoring - Uses IoT sensors to track key metrics like temperature, humidity, and more as they happen.
• Predictive analytics - AI-powered analysis predicts issues before they become major problems.
• Automated compliance - Automatically generates reports that meet standards such as the AIM Act and EPA guidelines.
• Proven impact - Helps reduce service calls by up to 15% and streamlines maintenance workflows.
• Faster deployment - With no-code integration, multi-site operations can be set up quickly, often delivering a rapid ROI in just weeks.
• Proactive helpdesk services: Improved issue resolution with a proactive approach.
• Centralized vendor management: Streamlined vendor coordination and oversight.
• Refrigeration optimization: Boosted energy efficiency and compliance.

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