MPulse Pricing: What MPulse CMMS Really Costs in 2026

MPulse pricing starts at $29 per user per month for Professional and $79 per user per month for Advanced, both billed annually, according to the MPulse pricing page (as of November 2026). Professional needs at least 3 users.

On Advanced, technicians can use a $29 Technician License while managers and admins hold full licenses. Enterprise features are add-ons priced by quote, and anyone who only reports problems is a free requester, with no limit.

These prices belong to MPACT, the cloud CMMS edition MPulse Software now sells in place of its older product (MPulse 9 and earlier). That is why you will find $49, $80 and even $3,500 quoted for MPulse elsewhere.

This guide shows which number applies to you, then works out what a team your size pays once implementation, add-ons and three years of renewals are counted.

MPulse CMMS pricing plans compared

MPulse sells three editions. The first two have published prices. The third is a set of add-on modules layered on top of Advanced.

Source: MPulse pricing page and MPACT launch announcement, as of November 2026. Prices in USD.

What pushes most teams onto Advanced

Professional is a true entry edition, and the feature comparison on the MPulse pricing page shows where it stops. Here is what you give up, and why each gap tends to force the upgrade (as of November 2026).

• Task checklists on work orders: Professional has tasks and required fields, but no step-by-step checklists. PMs, lockouts and inspection rounds then run from paper, and you cannot prove each step was done.
• Attachments on work orders and assets: no photos, manuals or signed forms on the record. Repair evidence ends up in email and shared drives, away from the asset history.
• Parts inventory: Professional has none. Part and vendor records, live stock levels and parts history all start at Advanced, so critical spares and storeroom stock go untracked.
• Time, labor and cost tracking: technician hours and repair costs are Advanced features. Without them you can count work orders but not say what a repair cost, which any repair-or-replace case needs.
• Downtime and meter tracking: downtime on work orders and run-hour or cycle meters need Advanced. Professional lists meter-based PMs, so ask MPulse how they run without meters.
• Data imports and exports: bulk imports and work order exports are Advanced. On Professional you cannot load assets from a spreadsheet or send data to finance and BI tools.
• Multi-site management and permissions: multi-site management and location-based permissions start at Advanced. If a supervisor should see only their own building, Professional cannot do it.
• The offline technician app: listed for Advanced and Enterprise, not Professional, though MPulse still calls it coming soon. Crews in basements or remote sites need Advanced to get it.

The upgrade costs less than the $79 headline suggests. Technicians pay $29 on either edition, so Advanced adds only $50 a month per full license.

Example: a team of 2 managers and 8 technicians pays $3,480 a year on Professional and $4,680 on Advanced. If you run checklist PMs or need cost per asset, budget for Advanced from day one.

Neither Capterra nor Software Advice lists a free trial or free version for the current edition (as of November 2026). MPulse offers a free demo built on your own asset list instead.

MPulse CMMS features by plan

MPulse CMMS covers the core maintenance workflow on every edition, but how deep each module goes depends on whether you pay $29 or $79 a seat. Here is each module and the edition it needs, from MPulse's own feature comparison (as of November 2026).

Core CMMS features:

• Maintenance requests (all editions): free, unlimited requesters report problems by web form or asset QR code. They get automatic status updates, and planners turn requests into work orders.
• Work orders (all editions, with limits): unlimited work orders, custom types, required fields, RIME criticality scoring, failure codes and mobile completion. Checklists, attachments, hours and costs need Advanced.
• Preventive maintenance (all editions): calendar, interval or meter-based schedules create work orders when due. Multi-asset and multi-task PMs cover routes, with calendars and escalations to stop work going overdue.
• Asset management (all editions, with limits): unlimited assets, locations, hierarchies, QR tags and criticality, plus mean time to failure and repair (MTTF, MTTR) from the work history. Asset attachments and meters need Advanced.
• Parts inventory and purchasing (Advanced and add-ons): Advanced adds part and vendor records, live stock levels and parts history. Purchase orders, suggested stock orders and batch receiving are Enterprise add-ons.
• Scheduling and reporting (all editions, with limits): drag-and-drop workload calendars, KPI tiles, custom reports, per-user dashboards and PDF, XLS and CSV exports. Time and cost reporting needs Advanced.
• Mobile access (all editions, offline app on Advanced): every edition runs in an adaptive web app on any device. The offline technician app is listed for Advanced and Enterprise, still marked coming soon.
• Security, administration and integrations (by edition): permissions and multi-site management need Advanced. SSO, MFA, REST APIs, ERP connections and sensor integration are Enterprise add-ons.

Every edition also includes unlimited live phone and email support, a support portal and a video library.

AI and agent features: MPulse lists none for its CMMS, on its pricing page or in its MPACT launch announcement (as of November 2026). Machine and sensor data comes in only through the Enterprise sensor integration add-on.

Source: feature comparison on the MPulse pricing page and the MPACT launch announcement, as of November 2026.

How we priced MPulse CMMS

Every number on this page follows the same rules, so you can check our math against your own quote.

• Official price first: license rates come from MPulse's own pricing page, checked on 12 November 2026. Directory and comparison sites are used only to explain older figures you may find elsewhere.
• Every price carries a source and a date: if a figure comes from a third party, the site and the month are named next to it.
• Seats split by role: team-size examples give full licenses to managers, planners and admins and Technician Licenses to field staff, matching how MPulse defines each license.
• List price, annual billing: no discounts are assumed. MPulse mentions volume pricing for technician bundles but publishes no bundle rates, and tax is excluded.
• Three-year totals at today's rates: 3-year figures multiply the annual license by three. MPulse publishes no renewal cap, so treat them as a floor rather than a forecast.
• Quote, never a guess: anything MPulse prices only on request, such as migration, training and Enterprise add-ons, is marked "quote" instead of estimated.
• Named, dated reviews: user comments come from Capterra, Software Finder and G2, with the reviewer's name, role and review month. Most predate the current edition.

Prices and features were last checked against MPulse's website in November 2026 and are in US dollars.

Why MPulse prices look different across the web

MPulse has changed its pricing model more than once, and older figures still sit on directory and comparison sites. Here is what each number you might find describes.

The short answer: if you are buying MPulse CMMS today, the $29 and $79 rates are the ones that apply. The older figures matter only if you are an existing customer, which the section on MPulse 9 below covers.

How much MPulse costs by team size

MPulse counts people by role, so your bill depends less on headcount than on how many people need a full license. A useful way to sort your team:

• Full license ($79 on Advanced): maintenance managers, planners and admins who configure the system, approve work and build reports
• Technician License ($29 on Advanced): technicians who view assignments, log hours and complete work orders
• Free requester: everyone else who only reports problems, through a web form or by scanning an asset's QR code

Using that split, here is the list-price math for three common team sizes.

List-price math from the MPulse pricing page, November 2026, before add-ons, implementation and tax.

The biggest lever is the full-license count. The same 30-person team with everyone on a full Advanced license would pay $28,440 a year, more than double. For a wider view of how per-user, per-asset and flat-rate models compare, see this guide to CMMS pricing.

What the MPulse list price doesn't include

Implementation and setup: MPulse's implementation services page describes a Configuration Service that covers importing assets, parts, tasks, vendors and employees from spreadsheets, plus live system configuration with an MPulse consultant. MPulse does not publish its price. Ask for it as a separate line in your quote.

Full data migration from another CMMS: moving work order history and PM schedules from your current system is "an available service," separate from the Configuration Service. Teams with years of asset history should expect this line.

Michael A., reviewing MPulse on Software Finder, wrote that "to set up everything at the beginning took a lot of time" (April 2024).

On-site training: the standard rollout includes two days of hands-on training at your site. Budget for the time your team spends away from the floor, and confirm whether travel is billed.

A facilities maintenance supervisor on Capterra noted that the system takes a lot of training and suits a company with someone dedicated to running it (March 2024).

Enterprise add-ons: single sign-on, multi-factor authentication, purchasing approvals, API connections to your ERP, accounting or sensors, and extra media storage are all quote-only. If your IT team requires SSO, you are buying Enterprise, whatever your team size.

The offline technician app: MPulse's pricing page lists an offline technician app in Advanced and Enterprise, not Professional, but its launch announcement still says "coming soon." Its Software Advice listing calls it an add-on (all as of November 2026).

Mobile has been a weak spot for the older product: Vern B., a maintenance manager on G2, wrote that "mpulse does not have an app or is mobile friendly" (August 2023). If your crews work with no signal, read up on mobile CMMS offline support and get the release date in writing.

Annual prepay and minimums: the published rates assume annual billing, and Professional needs at least 3 users. One directory listing says "billed monthly," but MPulse's own page says annually. Treat the annual figure as the real one.

Named or concurrent users: the older product sold concurrent seats, where several people could share one login slot. The new editions are priced per user. Confirm how MPulse counts users before you size the quote.

Renewals: MPulse does not publish a renewal cap. Ask for one in writing.

What MPulse costs over 3 years in four operations

These four examples apply the published rates to teams MPulse targets. Every license line uses list price. Lines MPulse prices only by quote are shown as "quote," because a guessed number would mislead you more than a blank.

The pattern across all four: the published license is the predictable part of an MPulse budget. What separates a $2,784 or $11,700 license year from a much larger bill is how many Enterprise add-ons your IT and compliance teams require, and whether you are migrating years of history from another system.

Already on MPulse 9? How moving to MPACT changes your bill

If you run the older MPulse product today, nothing changes until you choose to move. MPulse's upgrade page says you can keep running MPulse and move "whenever the timing is right," with the same maintenance and support program (as of October 2026). What does change is how you are charged once you move.

Concurrent seats become per-user licenses: older MPulse editions were priced per concurrent user, at $49 for Professional and $99 for Advanced per month (Zoftware, July 2025). The new editions are priced per user. Whether that raises or lowers your bill depends on how many people shared each seat.

Take a team of 2 managers and 10 technicians:

• If they shared 4 concurrent Professional seats on the older product, the license ran about $2,352 a year. On the new Professional edition, all 12 people need a license: $4,176 a year. On Advanced with technician licenses: $5,376 a year.
• If each person had their own Advanced seat on the older product, that was about $14,256 a year. The new Advanced edition, with technician licenses, comes to $5,376 a year.

Some features sit in different editions: the older Professional edition listed full parts and supplies inventory management. In the new lineup, Professional has no parts inventory at all: part records, stock tracking and parts history start at Advanced. Check every feature your team uses today against the new matrix before you assume a like-for-like edition.

Separate site licenses go away: the new edition runs every site from one system and, in MPulse's words, removes "the need for separate site licenses or additional database purchases." Multi-site customers who paid per site or per database may come out ahead.

Perpetual licenses don't carry over: MPulse used to sell licenses you owned outright, with a yearly maintenance agreement and a 0 percent finance program, as its own purchase-or-subscribe guide explains. The new edition is a cloud subscription. If you own your licenses today, moving means switching from a maintenance fee to a full subscription.

Grandfathered pricing has value: James B., a facility and maintenance senior manager reviewing on Capterra, wrote: "I was pleased with the initial cost and the annual fee compared to other products... I believe that has changed, just not for us because we are 'godfathered' in" (February 2024). If your rate is locked, get the upgrade price in writing before you give it up.

Another director on Capterra switched to MPulse after MPulse acquired Teamworks, the system they used before, and changed its pricing (March 2024). Prices tend to move when a product line changes, so plan for it.

What MPulse users say about price and value

Almost every published review covers the older MPulse product, because the new edition is so recent. Read them as a guide to the company and its support, not as reviews of the current edition.

On value, scores sit slightly below the overall rating: 4.3 out of 5 for value for money on Capterra, against 4.5 overall from 169 reviews (as of November 2026). Support scores highest, at 4.8.

The new edition was built to address speed, mobile views and multi-site data, so some of these complaints may not carry over. Ask MPulse to show each one fixed in your demo.

Who gets good value from MPulse CMMS

For the right team, yes. The published price is low for what Advanced includes, requesters cost nothing, and support is the area reviewers rate highest.

MPulse is good value if you are:

• A single plant or a handful of buildings with a defined maintenance crew
• An operation where most staff only report problems, so free requesters save real money
• A regulated team (food, healthcare, public works) that needs failure codes, downtime and asset history kept for audits
• A buyer who wants to read the price before talking to sales

You may overpay if you are:

• An existing customer sharing a few concurrent seats across a large crew, since per-user licensing can raise the bill
• A multi-site portfolio whose IT team requires SSO and integrations, which moves you into quote-only Enterprise pricing
• A team with technicians working out of signal range, until the offline app ships, and then only on Advanced
• A facilities team whose biggest cost is contractor dispatch, invoice checking and compliance tracking rather than in-house repair work

Set the license against what breakdowns cost you now. The U.S. Department of Energy's Operations and Maintenance Best Practices Guide puts the savings from a working preventive program at 12 to 18 percent over run-to-failure repair work.

On $200,000 a year of repairs, that is $24,000 to $36,000, well above the $7,020 a 15-person team pays for Advanced. The saving only shows up if the PMs get done, which is why the cost of reactive maintenance matters more than the license line.

Seven questions to put to MPulse before you sign

The published rates answer the first budget question. These seven questions cover the parts of an MPulse deal that the pricing page leaves open, and each one says what the quote should state before you sign.

1. Do you count named users or concurrent users?

The older MPulse product sold concurrent seats, shared by several people. The current editions charge per user. For 2 managers and 10 technicians, that is about $2,352 a year on 4 shared seats versus $4,176 with a license each on Professional.

MPulse also mentions discounted Technician License bundles for larger crews, with no published rates.

Get in writing: the license type, the number of full and technician licenses, and any bundle rate that applies.

2. If you run MPulse 9 today, what will renewal cost, and is your current rate honored if you move?

MPulse says existing customers can keep running MPulse 9 under the same maintenance and support program. Long-standing customers often hold older rates: James B. on Capterra described his team as "godfathered" in. Moving to the new edition can reset that rate, so compare both paths before you decide.

Get in writing: your MPulse 9 renewal price for the next 3 years, the new-edition price, and any carry-over discount with its end date.

3. Is a full migration included in the quote?

MPulse's Configuration Service imports assets, parts, tasks, vendors and employees from spreadsheets and configures the system with you. Moving work order history and PM schedules from another CMMS is a separate service with no published price. The more years of history you keep, the bigger this line gets.

Get in writing: which records move (assets, PM schedules, work order history, parts, attachments), how many years of history, whether the fee is fixed or hourly, and who checks the data after import.

4. Is the offline technician app live, and is it included in Advanced?

MPulse's own feature comparison lists the offline app under Advanced and Enterprise, its launch announcement says it is coming soon, and one directory calls it an add-on. Professional does not include it at all. If your technicians work in basements, plant rooms or remote sites, this decides whether the system works where they do.

Get in writing: the release date, confirmation that the app comes with your Advanced license at no extra charge, and which tasks work with no signal (closing work orders, photos, checklists, parts issued).

5. Which Enterprise add-ons does your team need, and what does each cost?

Single sign-on, multi-factor authentication, purchasing, the full REST API suite, ERP connections, sensor integration and extra media storage are all Enterprise add-ons on top of Advanced. If your IT team requires SSO, you are buying Enterprise whatever your team size, so these lines can outweigh the license.

Get in writing: a separate price for every add-on, whether each is billed per user or as a flat fee, and whether add-on prices renew on the same terms as the license.

6. Is there a cap on renewal increases?

MPulse does not publish a renewal cap, and the 3-year totals on this page assume today's rates hold. One Capterra reviewer moved to MPulse after MPulse acquired the system they used before and changed its pricing, which shows how prices can move when a product line changes.

Get in writing: a maximum yearly increase, in percent, for at least 3 years, and the contract term that locks it.

7. What do setup and the two days of on-site training cost, all in?

The standard rollout includes two days of hands-on training at your site. A facilities maintenance supervisor on Capterra noted that the system takes a lot of training and suits a company with a dedicated admin. Those days also pull your team off the floor.

Get in writing: the training fee, the travel and expense policy, whether remote training is an option, and what follow-up training is included after go-live.

Priced by site, not by seat: where Facilio fits

Facilio is the agentic platform for facilities management. Atom agents run the operations and maintenance of real estate, from intake and dispatch to vendors, invoices and compliance, on top of a full CMMS software platform.

Facilio does not sell seats. Your quote is scoped to your sites, your assets and the agents you switch on, so a growing crew or a building full of requesters is not a licensing decision.

Rollout comes with the platform. FM Ops Engineers map how your sites run today, move your history across, configure the system and stay embedded after go-live: we build it, we run it, we stay. Your maintenance team gets a working system on day one without hiring an admin to run it.

Core CMMS features:

• Work orders and preventive maintenance: time-, meter- and condition-based PMs with category-level triggers, so one rule covers hundreds of similar assets. Checklists and attachments come on every work order.
• Mobile and offline-first field app, included: technicians raise and close work orders from the mobile CMMS app with photo checks. It keeps working in basements and plant rooms with no signal, then syncs.
• Asset register and lifecycle cost: every asset sits in a site, building, floor and space hierarchy with QR tags, meters and warranties. Labor and parts cost roll up per asset for repair-or-replace calls.
• Dispatch and SLA tracking: work is assigned by skill, location and contract, with geofenced check-in. Response and resolution times are measured against each site's SLA.
• Inspections, compliance and vendors: digital checklists, certificate tracking and audit trails sit beside contractor license and insurance checks, so audit evidence exists before the visit.
• Parts, inventory and procurement: parts link to the work orders that use them, with reorder points, purchase orders and approvals in one workflow across storerooms and sites.
• Reporting and KPIs: dashboards track PM compliance, backlog, mean time to repair (MTTR) and mean time between failures (MTBF), from one asset up to the whole portfolio.
• Condition monitoring and energy: Connected Buildings brings BMS alarms, IoT sensor feeds and meter data into the same system, so an alarm becomes a work order with the evidence attached.

AI agent features:

• Service intake agent: takes requests by phone, WhatsApp, email or portal at any hour and opens a complete work order against the right asset, with no retyping.
• Service dispatch agent: matches each job to a technician or vendor using SLA, skills, location and the asset's repair history, so urgent work is assigned in minutes, including overnight and at weekends.
• Vendor coordination agent: requests quotes, confirms contractor attendance, collects service reports and follows up on late jobs, which takes the chasing off your planners' desks.
• Invoice processing agent: compares each contractor invoice line with the work order, the contract and the agreed rate card before payment, and holds back anything that does not match for review.
• Building compliance agent: keeps track of certificates, inspections and statutory tasks for every asset and site, and raises the missing item weeks before an audit instead of on the day.
• Custom agents, built in weeks: for work still done by hand, such as procurement or month-end reporting, FM Ops Engineers build an agent on your data. Every agent runs on Facilio's CMMS or yours.

Deployment and security: SaaS or behind your firewall, ISO 27001, GDPR and regional data residency.

Best for:

• Multi-site portfolios that would otherwise stack Enterprise add-ons and integration work on top of per-user licenses
• Facilities teams whose workload is contractors, requests, invoices and compliance, not only in-house repairs
• Teams with technicians out of signal range who need offline work orders from day one
• Teams moving off an older CMMS who want the migration and rollout handled for them

Not ideal for:

• A single plant with a small crew that wants the lowest published price per seat
• Teams that want a published price list to buy from without a scoping call

To see the two products feature by feature, read the MPACT CMMS vs Facilio comparison.

MPulse pricing, summed up

MPulse CMMS costs $29 per user per month on Professional and $79 on Advanced, with $29 technician licenses and free requesters, all billed annually. That makes it one of the more transparent CMMS prices you can buy.

Most teams will land on Advanced, and the final budget depends on what MPulse quotes for migration, training and Enterprise add-ons. If you already run MPulse 9, do the per-user math before you move, because shared concurrent seats are where the new model costs more.

Frequently asked questions