7 Best Facility Management Software for Enterprises in 2025

 Key takeaways 

• Modern facility management is transforming from traditional methods to connected, intelligent operations. 
• Legacy systems often hide inefficiencies with fragmented processes and siloed data. 
• The future involves integrated CMMS solutions, which unify operations on a single platform. 
• Organizations need to consider their current operational maturity and growth trajectory. 
• Integration capabilities with existing systems are crucial, as evidenced by successful implementations like Investa Property Group. 

Facility management software has grown by leaps and bounds in the post-Covid era. However, even today, some organizations stay tangled in a web of legacy systems—disconnected, disparate, and definitely not purpose-built to meet unique business needs.  

While the FM teams strive hard to fill the glaring software gaps with human resources and more disparate tech, a disconnected facility management tech stack, even with a legacy CMMS, may result in operational inefficiencies. These tools can end up severely damaging not merely the productivity of employees but also result in reputational damages due to accidental non-compliance. 

So, how do you sidestep a financial or reputational fiasco as a result of a legacy CMMS? By raising the expectations, we set for our CMMS. 

Consider this checklist when evaluating your current setup or before integrating a new one:  

• Is it purpose-built to solve facility management challenges? 
• Does it support various O&M functionalities or just record data? 
• Is it user-friendly, encouraging adoption among all stakeholders? 
• Can it scale with your business's growth and changing requirements? 
• Is it flexible enough to integrate new verticals without disruption? 

If the answer is yes to the majority of these questions, then you have done a great job choosing the right facility management software. However, if that’s not the case, you have to reflect on your choice and necessitate a shift from your legacy FM software. 

Best facility management software 2025 

When exploring facility management software options, there is a wide sea of solutions to consider. While each maintenance software comes with its unique features and strengths, here's a concise comparison based on user reviews, tailored for a deeper understanding:  

1. Facilio 

Facilio is a user-friendly, connected CMMS platform with operations across 150 million square feet globally. It integrates all aspects of facility management on one platform, enabling 360-degree views of portfolio-wide operations for multi-site FMs. Facilio offers tools for basic maintenance management within its connected CMMS system, providing real-time reports and role-based dashboards for operational visibility. 

• Best Features: Real-time reports and role-based dashboards, integrated inventory management, and maintenance workflow management. 
• Suitable For: Facilities requiring a modern, connected FM solution. 

"Implementing Facilio's Connected CMMS transformed Investa's approach to facility management, achieving a remarkable 25% increase in operational efficiency and setting a new benchmark for integrated property solutions." 

- Read the complete Investa case study 

2. Brightly Asset Essentials  

Brightly Asset Essentials is a robust CMMS designed to streamline operations, reduce maintenance costs, and enhance productivity. Users benefit from intuitive interfaces and efficient work order management, along with advanced reporting capabilities that provide actionable insights. However, its initial setup is said to be time-consuming, and it requires periodic updates for optimal performance. 

• Top Features: Comprehensive asset tracking, seamless integration via APIs, and advanced mapping system. 
• Best Suited For: Manufacturing, education, and government sectors. 

"Asset Essentials has significantly improved our maintenance scheduling. This platform has increased our team engagement, making it easier to track asset lifecycles and update maintenance records. Although we experienced a slight learning curve during the initial setup, the responsive customer support team helped us adapt quickly." - Software Advice review  

3. Service Channel 

ServiceChannel offers a comprehensive solution for facilities management, excelling in efficient service request management and real-time service tracking. Its interface is said to be user-friendly, offering excellent visibility into service-related activities. Its detailed service provider management, including efficient vendor performance management, is key to its popularity. 

• Sought-After Features: Streamlined work order management and detailed reporting and analytics. 
• Perfect For: Organizations with multiple locations, mainly retail and grocery sectors.  

"ServiceChannel's software has greatly streamlined our facility management with robust reporting and a simplified user interface, significantly saving time on data tasks and enhancing operational oversight. Despite occasional system lags during peak times, its benefits, like reduced non-compliance and improved vendor management, are invaluable.” - G2 user review 

4. Fiix 

Fiix offers a comprehensive cloud-based CMMS platform that maximizes efficiency and productivity in facility maintenance. It's praised for its user-friendly interface and ability to seamlessly integrate with other business systems. Users appreciate the ease of setup, broad capabilities, and helpful customer service. However, some users mention that they occasionally encounter sluggishness within the platform.  

• Great Features: Work order management, asset tracking, and a powerful integration API are standout features. 
• Best Suited For: Manufacturing plants, healthcare facilities, and other industries requiring robust maintenance management. 

"Fiix has transformed our maintenance operations with its intuitive design and powerful analytics capabilities. The ability to connect with other systems is invaluable, though performance can be improved for peak periods.” - Software Advice review 

5. Fracttal 

Fracttal is a forward-thinking CMMS and asset management platform that excels at streamlining maintenance processes and enhancing asset longevity. Loved for its intuitive interface and real-time analytics, it allows users to make informed decisions swiftly. While setup is straightforward, a few users have reported occasional difficulties with customer support responsiveness.  

• Noteworthy Features: Advanced data analysis, IoT capabilities, and mobile accessibility make Fracttal a solid choice for modern maintenance demands. 
• Best Suited For: Industries such as transportation, manufacturing, and logistics, where real-time asset management is critical. 

“Fracttal has revolutionized our approach to maintenance management with its capability to provide actionable insights with ease. The integration of IoT devices enhances our oversight, although a swifter response from support would be beneficial.” - Capterra review 

6. Akitabox 

Akitabox streamlines key operational areas such as data accessibility and condition monitoring, seamlessly enhancing efficiency in risk management and problem resolution. It simplifies workflows, offers excellent customer support, and effectively tracks preventive maintenance tasks. Some users report occasional lag in performance with large datasets and seek more customizable reporting options.  

• Renown Features: Risk management 
• Preferred by: Retail, Educational Management, Healthcare 

"Akitabox has streamlined our facility management by simplifying data collection and management. Its user-friendly interface ensured a smooth adoption with minimal disruption. Though integrating all our data was initially challenging, it is now manageable." - G2 user review 

7. FMX 

FMX offers a robust cloud-based platform that streamlines facility maintenance and optimizes operational efficiency. With its user-friendly design, FMX makes complex maintenance simple and effective. Users laude it for its excellent customer support, intuitive interface, and cost-effective versatility, while its limited mobile capabilities garner their ire. 

• Great Features: Easy-to-use scheduling, customizable reporting, and detailed maintenance tracking. 
• Best Suited For: Educational institutions, municipalities, and non-profit organizations.  

“FMX has significantly improved our operations with its customizable and easy-to-use interface. The flexibility of setting up workflows to match our processes was a huge plus. However, their leave a message and we’ll call you back service format appears counter-intuitive.” - Software Advice review 

How a connected CMMS can elevate your facility management 

Modern facility managers and operations teams face complex challenges that legacy systems were not equipped to handle. Transitioning to a connected CMMS helps align with the key business objectives while getting everyday tasks done:  

1. Strategic asset management 

While traditional CMMS solutions offer basic tracking and scheduling capabilities, a connected CMMS elevates these functions by introducing advanced features such as predictive maintenance, asset lifecycle optimization, and performance analytics. These enhancements significantly reduce the risk of unplanned downtime.  

2. Operational efficiency  

Connected CMMS breaks away from siloed workflows and manual processes by offering automated workflows and real-time collaboration. This development not only enhances workforce productivity but also streamlines operations.  

3. Data-driven decision making  

A move to a connected CMMS enables a shift from limited reporting to real-time analytics, providing predictive insights and intelligence that greatly improve operational decision-making.  

4. Compliance and risk management  

Replacing manual compliance methods with automated monitoring and audit trails, a connected CMMS drastically reduces compliance-related risks and incidents.  

5. Enhanced space utilization  

Moving from static space allocation to dynamic space management with a connected CMMS optimizes occupancy rates and reduces associated costs.  

6. Improved communication and collaboration  

A connected CMMS boosts stakeholder satisfaction and alignment by consolidating communication channels into integrated platforms, fostering a cohesive operational environment.  

7. Sustainability and energy management  

Transitioning to connected CMMS solutions enables a shift from reactive to proactive energy management, leading to improved energy savings and enhancing overall sustainability performance. 

Learning from Investa’s successful implementation of Facilio’s Connected CMMS 

Investa Property Group, managing expansive 550,000 square meters of commercial real estate in Australia, shares insightful experiences in effective FM software selection. Their mission to enhance operations across 22 buildings is a practical guide for businesses assessing facility management options.  

Here are some key success factors that changed Investa’s Connected CMMS implementation.  

• Focus on scope: Start with critical operations that need immediate attention. Avoid attempting a complete overhaul of the entire portfolio at once; instead, prioritize specific operational challenges. 
• Clearly define outcomes: Establish primary goals. Investa, for example, prioritized tenant satisfaction and focused on unifying diverse systems, along with setting measurable success metrics. 
• Spell out your non-negotiable requirements: Ensure seamless integration with existing systems—Yardi support was a critical component for Investa. Vendor flexibility during the implementation phase is crucial to meet evolving needs. 
• Prioritize change management: The use of an intuitive, user-focused interface assists in swift adoption. Enable mobile access for teams on-the-go to limit training demands significantly. 

If Investa’s success story inspirational and would like to know more about implementing a CMMS, we highly recommend reading our comprehensive CMMS implementation guide. 

Transforming facility management for the future  

Traditional facility management methods, reliant on disconnected systems and manual processes, are quickly becoming outdated. The hidden costs of these fragmented systems go beyond operational inefficiencies, affecting everything from maintenance expenses to the ability to make informed strategic decisions.  

Connected CMMS solutions have proven to be the remedy for these issues, providing a unified approach that enhances operations visibility and enables data-driven decision-making. Investa Property Group’s successful overhaul illustrates how the right solution can significantly boost operational efficiency, tenant satisfaction, and overall portfolio performance.  

Don't let legacy systems hold back your operational potential. Take the first step toward transformed facility management with a solution that grows and evolves with your organization.  

Sign up today and see how a connected CMMS can transform your facility operations.