What is Workplace Management? Examples, Benefits, and More!

As businesses grow, they become disorganized and unproductive. Chaos starts reigning supreme in the workplace. Employees feel lost and confused, deadlines get missed, and productivity plummets.

But there's a way to avoid all of that: workplace management.

What is workplace management?

Workplace management optimizes workspaces to promote productivity, collaboration, and creativity. Businesses of any size can benefit from it.

A workplace is a connected entity, not a collection of isolated parts. Workplace management aims to create an environment that's conducive to work and helps people be productive.

As Alexander Redlein writes in his book "Modern Facility and Workplace Management"

Workplace management can take many different forms based on the following factors:

  • The type of business
  • The company's culture
  • Employee needs and preferences
  • The physical space itself

Before implementing workplace management, businesses, whether enterprises, start-ups or a multi-store eCommerce platform, must understand what they want to achieve. They also need to clearly understand their company culture and what their employees need and want. Once that's established, they can start thinking about how to change their workspace to support their goals.

Let's now look at some real-world examples of the practice in action.

Examples of workplace management

Google and Apple are two tech giants that have their workplace management strategy down to a science. They both have large, open spaces that promote collaboration and creativity. They also offer employees a variety of amenities, such as on-site childcare and gyms. As a result, employees at these two firms tend to speak highly of their work and feel that it supports their productivity.

Starbucks is another company that's known for its excellent practices. Its employees are highly engaged and feel that their work contributes to something larger than themselves. This is thanks partly to the company's focus on creating a supportive and collaborative environment.

But you don't have to be a tech giant or have a lot of money to benefit from workplace management. Small businesses can also reap the rewards of optimized workspaces. For example, a study recreates the tech giant's open collaborative workspaces.

Open, collaborative workspaces foster social interactions, information sharing, and trust. They also found that these spaces lead to increased job satisfaction and creativity.

Let's take a deeper look at the benefits of workplace management.

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Benefits of workplace management

When done correctly, workplace management positively impacts every aspect of a business. From employees' welfare to the business's bottom line, there are many reasons to invest in this type of management.

  • Improved workplace experience: A well-managed workplace helps employees be more productive by providing them with the right tools and work environment. For example, an effective floor plan can help you optimize your workplace and improve productivity. This improves the employee experience, enhancing creativity, health outcomes, and morale.
  • Improved space management: Effective workplace management help businesses with better space utilization. Businesses can design workspaces that promote collaboration and productivity by understanding how employees work. This leads to fewer disruptions and more efficient use of resources.
  • Improved communication: Communication between employees, managers, and customers greatly benefit from improved workspace management practices. This can help businesses make better decisions, resolve conflicts more effectively, and foster a positive company culture.
  • Encourages automation: For example, businesses might use a software platform to manage employee schedules or customer data. By automating repetitive tasks, companies can free up employees' time to focus on more critical tasks.
  • Saves money: Businesses can avoid costly mistakes by reducing disruptions and improving communication. They can also improve their bottom line by using their resources better.

Common workplace management considerations

While workplace management is helpful for businesses of all sizes and kinds, there are some caveats to keep in mind. Implementing changes without understanding your employees' needs can lead to frustration and resentment.

Here are some common considerations to keep in mind when implementing workplace management:

Change management: When introducing changes to the workplace, it's essential to manage expectations and give employees time to adjust. Even when you streamline your processes, there will be a period of adjustment as employees get used to the new system.

Workplace culture: Culture shapes how employees interact with each other and their work. Creating a positive company culture that promotes collaboration and respect is essential. This will help ensure employee satisfaction and help them feel supported and motivated to do their best work.

Communication: Communication is key to successful workplace management. When introducing changes, be sure to communicate clearly and often. This will help ensure that employees understand the changes and can provide feedback.

Physical environment: The physical environment also plays a role in workplace management. By employing effective space management, you will create a comfortable and inviting workspace. This will help employees feel more productive and engaged with their work.

Consider using an integrated workplace management system if you're looking for an easy solution to manage your workplace. It will save you time and money while promoting a productive and profitable work environment.

Schedule a product walkthrough today and learn how Facilio is the best option for your business.

What is an integrated workplace management system?

An integrated workplace management system (IWMS) is a software solution that helps organizations manage their physical, operational, and financial assets.

In the real estate space, IWMS software is used to manage space, occupants, lease administration, rent, and asset inventory. It also provides analytics and metrics to help organizations streamline their work processes and forecast results to improve outcomes.

IWMS can help organizations improve their work environment, reduce costs, and increase productivity. It can also help automate tasks and processes, freeing up employees to focus on more important work.

While an IWMS can be a helpful tool for managing your workplace, it's important to understand that it's not a one-size-fits-all solution. Instead, be sure to select one that meets your organization's specific needs.

When selecting an IWMS, choosing one that meets your organization's specific needs is important. Be sure to consider the following:

  • Your organization's size and complexity
  • The type of industry you're in
  • Your organization's budget

By selecting the right IWMS for your organization, you can create a workplace that promotes productivity and profitability.

One such IWMS is Facilio, a management system designed specifically for real estate.

How to improve workplace management with Facilio

Portfolio operations are complex and often include multiple stakeholders with conflicting priorities. This can make it challenging to manage your work environment effectively.

Facilio is a workplace management solution that helps you manage your building portfolio in real time. It includes all the tools you need to manage space, tenants, lease administration, rent roll, and asset inventory and life cycle, all in a simple-to-use interface that you can access via your computer and mobile phone with our dedicated app.

The software platform is a leading service provider that simplifies workplace management with a single no-code platform that integrates all your portfolio data. The centralized data makes tracking and managing your asset easy without relying on third-party software or complex integrations to manage your workplace.

For example, you can centrally manage maintenance and sustainability across the portfolio. As a result, you can spot inefficiencies like short-lived assets, unplanned expenses, and poor CapEx (capital expenditures) returns.

You can then enhance workflows to deal with these inefficiencies and save on costs.

Facilio's data can also help you automate tasks and processes. For example, you can automatically use Facilio to generate maintenance checklists and work orders for maintenance tasks. This can save you time and money and free your employees to focus on more important work.

It's a flexible and scalable solution that includes an O&M (operations and maintenance) module, making it easy to manage your day-to-day operations. The software also includes an app to let you access your dashboard from your mobile device. So no matter where you are, you can always stay connected to your workspace.

What's next?

Workplace management is a critical part of running a successful business. By understanding the benefits and challenges that come with it, you can create a workplace that promotes productivity and profitability.

In turn, higher profitability means more money to re-invest into the business, creating a virtuous circle of growth.

Facilio is a workplace management software that helps you manage your workspace more effectively. It includes tools for space planning, asset and maintenance management, lease administration, and data analytics.

Suppose you're looking for an easy to manage your portfolio with data-driven insights, improve facility management visibility, and have better control over your asset and how they're utilized.

Don't take our word for it.

Schedule a demo and learn how Facilio is the best option for your business.