Parts inventory management software
Stress-free spare parts inventory management; less hassle for teams, more clarity for executives.
Keep shelves stocked and jobs moving with one connected software for ordering, organizing, and tracking every part.
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Trusted by forward-thinking enterprises globally
Why most parts inventory systems keep maintenance teams in the dark
Here’s where legacy and disconnected solutions fail
Out-of-sync stock levels
Stock records never match reality, leading to shortages, overstock, and wasted spend.
Manual errors and missing parts
Manual tracking causes costly errors, misplaced inventory, and lost maintenance time.
Reactive, last-minute ordering
Spare parts are ordered only when there’s a crisis, driving up costs and risking downtime.
No visibility across locations
Teams have no way to see stock across sites, leading to duplicate orders and lost inventory.
Bring maintenance and inventory management together under one system
Spare parts stock management
Optimize work orders with enterprise parts inventory software
Always have the right parts ready - Link every work order to inventory in real time so technicians never wait for spares, scheduled or urgent.- Cut downtime with on-demand availability - Get instant access to critical parts and resolve issues faster. No more stalled jobs or costly delays.
- Boost efficiency and meet SLAs - Automated inventory checks and reservations help your team move quickly and keep every commitment.
Inventory requests
Streamline inventory requests and keep the work moving
- Technicians get parts fast, from anywhere - Equip your team to request parts on the go from any mobile—no stalled jobs or paperwork delays.
- Automatic routing for faster processing - Requests go straight to warehouse managers for immediate review, approval, and fulfillment.
- Cut delays, finish work orders on time - Accelerate spare parts delivery and keep maintenance on schedule every site, every time.
Automated purchase orders
Automate purchasing and maintain optimal spare inventory all the time
- Automate purchasing for zero delays - Your inventory system sends purchase requests to vendors and restocks parts automatically.
- Never run out of spare parts - Get instant alerts from your parts management software when stock is low, so you can reorder before it’s a problem.
- Manage orders and approvals in one place - Manage all requests and approvals in your inventory system for a streamlined process.
Planning and budgeting
Gain full visibility with parts inventory management reports
- Make data-driven decisions - See how your parts inventory impacts maintenance and cut down on unnecessary stock.
- Spot trends and usage patterns - Use dashboards in your parts inventory management system to visualize spare parts usage and inventory levels.
- Forecast needs and reduce overhead - Accurately forecast purchases with your inventory management software, improving budgets and control.
Bulk issuance
Instantly assign multiple parts with bulk issuance
- Issue dozens of spare parts at once - Quickly assign spare parts to any technician using your parts inventory management system.
- Instant, accurate tracking - Every bulk issuance is logged in your spare parts management software no missed records.
- Cut paperwork and errors - Save time and reduce manual mistakes across your maintenance and spare parts management.
Lot and bin management
Track parts by lot number and expiration
- Full traceability for compliance - Manage and issue spare parts based on lot numbers and expiration dates with your parts inventory management system.
- Identify expiring or recalled inventory - Easily spot and act on lots needing attention using your spare parts inventory management software.
- Lot details in every report - Lot information is visible across your parts management system for seamless tracking and compliance.
Trusted by leadership teams behind world’s top facilities
"With Facilio's CaFM, whenever a tenant raises a request, every subsequent process, such as inventory check, approvals, and vendor selection is automated. This helped us to save time, boost process efficiency, eliminate manual errors and streamline O&M for 1500+ tenant units"
Al Tayer
UAE's Leading Real Estate Conglomerate
UAE's Leading Real Estate Conglomerate
Explore ready-to-deploy modules to supercharge your facility operations.
There is no one-size-fits-all solution when it comes to deploying a CMMS.
Pick and choose the modules you need to realise the true value of your properties.
Ready to transform your parts inventory management?
Book a demoFAQs
Can I integrate Facilio’s parts inventory management software with my existing systems?
Yes. Facilio’s parts inventory management software connects seamlessly with CMMS, ERP, and procurement platforms. This integration lets you manage parts inventory and spare parts management alongside your existing systems, streamlining all maintenance and inventory workflows.
Can I customize reorder levels and purchasing workflows?
Absolutely. Facilio’s spare part management system makes it easy to set custom reorder points, adjust approval processes, and optimize purchasing rules. You’ll always have the right parts on hand with flexible controls in your parts inventory management system.
How do I track parts usage over time?
Facilio’s parts inventory management software gives you detailed dashboards and reports on parts usage trends. You can see which items are used most, manage inventory levels, and make smarter decisions with real-time insights from your parts management system.
Can technicians easily request parts when needed?
Yes. With our parts inventory system, technicians can submit spare parts requests from their mobile devices. Every request is instantly routed to your warehouse manager for quick approval, keeping your maintenance and spare parts management efficient and responsive.
Does Facilio support inventory tracking across multiple locations?
Absolutely. Facilio’s parts inventory management system provides centralized tracking and reporting for every storeroom and site. Manage and monitor your spares inventory management system across all locations with a single, unified view.
Can the software help prevent stockouts and overstocking?
Yes. As a connected spare parts inventory management software, Facilio delivers real-time inventory alerts and automates reordering. You’ll avoid excess inventory and reduce the risk of stockouts across your maintenance parts inventory management.
Is it easy to implement Facilio’s spare parts inventory management system?
Definitely. Facilio is designed for fast setup and smooth onboarding. Our team helps you migrate data and integrate your parts inventory software with minimal disruption to your operations.
How secure is my inventory data with Facilio?
Your data in Facilio’s parts inventory management software is protected by enterprise-grade security, giving you peace of mind for all your inventory and maintenance data.
How does QR code inventory management simplify spare parts tracking?
QR code inventory management lets you label each spare part or asset with a unique QR code. Technicians simply scan the code using a mobile device to instantly access part details, check stock levels, and update inventory status on the spot. This reduces manual entry, speeds up audits, and ensures accurate, real-time tracking across all your inventory.
