Refrigerant Compliance Management Software in 2025

What is refrigerant compliance management software?

Refrigerant compliance management software is a specialized tool designed to help organizations effectively manage and meet regulations related to refrigerant compliance.

With environmental standards continually evolving—especially under EPA mandates like those found in the Clean Air Act—this type of software is critical for maintaining an accurate refrigerant inventory and ensuring that all operations remain compliant.

Some key capabilities you can expect from most software in this space are:

1. Refrigerant tracking: Record and monitor the types and quantities of refrigerants in real time. This not only keeps your inventory accurate but also helps you adhere to strict regulatory limits.
2. Regulatory compliance monitoring: The software keeps abreast of the evolving regulations and standards related to refrigerants, such as the Environmental Protection Agency's (EPA) requirements under the Clean Air Act. It helps organizations stay up-to-date with the latest compliance obligations and provides alerts or notifications when actions are needed. Learn more on EPA refrigerant regulations
3. Emissions calculation: Since refrigerants can be potent greenhouse gases, the tool estimates emissions based on usage data. A refrigerant monitoring and leak detection software enables you to gauge your environmental impact and take proactive measures to reduce emissions.
4. Reporting and documentation: Simplify audits and compliance reviews by generating standardized reports and maintaining a comprehensive historical record of refrigerant use. This documentation is essential for demonstrating adherence to regulations during inspections.
5. Task and workflow management: Coordinate compliance-related activities by assigning tasks, tracking progress, and setting deadlines. This feature ensures that every team member knows their responsibilities and that all regulatory requirements are met promptly.

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Benefits of using refrigerant compliance management software

Enterprises that adopt refrigerant compliance management software enjoy several tangible benefits, like:

1. Regulatory compliance: Keeping up with constantly evolving rules can be overwhelming—and non-compliance can result in hefty fines and legal consequences. A refrigerant compliance management software minimizes this risk by automating compliance tasks and ensuring your records are always audit-ready so you can confidently demonstrate your commitment to environmental responsibility.

1. Cost savings: By identifying inefficiencies—such as refrigerant leaks and over-purchasing—the software helps optimize usage and reduce wastage. These improvements translate directly into lower operational costs and better resource utilization.
2. Environmental impact: Refrigerants with high global warming potential contribute significantly to climate change when released into the atmosphere. Tracking and managing their usage not only helps you stay compliant but also enables you to lower your carbon footprint and manage their sustainability targets.
3. Streamlined operations: Automating record-keeping, monitoring, and reporting eliminates tedious manual work. This allows your team to focus on core operations, improving overall productivity and efficiency.

T 10 best refrigerant compliance management software in 2025

In today’s regulatory landscape, managing refrigerant compliance isn’t just about ticking boxes—it’s about safeguarding your business against costly penalties and streamlining operations for the future. With a flood of software solutions available, it can feel overwhelming to choose the right tool that not only keeps you compliant but also boosts efficiency and cuts costs.

That’s why we’ve done the heavy lifting for you. We have rounded up the 10 best software solutions for refrigerant compliance management for enterprises.

1. Facilio
2. Sphera
3. Trakref
4. Intelex
5. ServiceChannel
6. Opteon
7. Benchmark Gensuite
8. Veridien
9. Bacharach
10. Safety Culture

1. Facilio

Facilio’s refrigeration optimization and leak detection software take a smarter, cloud-based approach to managing refrigerant systems. With advanced IoT sensors and AI-powered analytics, it keeps a constant eye on your refrigeration assets—detecting leaks early, automating audits, and generating detailed ESG and sustainability reports, all from one easy-to-use platform.

Beyond just compliance, Facilio helps you cut energy use, lower emissions, and reduce operational costs. Built for multi-site operations, its intuitive interface and scalable design ensure a fast ROI while keeping assets running at peak efficiency.

Instead of reacting to problems, you can take a proactive, data-driven approach—staying ahead of regulations and operational challenges with confidence.

How Facilio stands heads and shoulders above the rest:

• Quick payback & No hardware costs: Achieve ROI in under six months without investing in new hardware.
• Remote command & control: Adjust refrigeration systems remotely for better efficiency and compliance.
• Real-time monitoring: Gain instant visibility into refrigeration performance across multiple systems.
• Energy analytics & insights: Track and analyze energy consumption over different timeframes to optimize usage.
• Mobile-first workflows: Manage work orders and templates seamlessly from any device.
• Smart alerts & escalations: Set up configurable notifications to streamline issue resolution.

Pricing:
Custom pricing—contact sales for a tailored package.

Rating - 4.0 ⭐️⭐️⭐️⭐(Based on Capterra reviews )

2. Sphera

Sphera is a cloud-based refrigerant compliance management software that helps businesses manage their entire refrigerant lifecycle, from inventory management to reporting.

Sphera's is known for its comprehensiveness. The software covers all aspects of refrigerant compliance, from tracking inventory to generating reports to providing training.

Pros:

• Comprehensive
• Cloud-based
• Tracks refrigerant inventory
• Generates compliance reports
• Provides training

Cons:

• Can be expensive
• Not as user-friendly as some other options

Pricing:
Starts at $99/month for up to 10 users.

3. Trakref

Trakref is a cloud-based refrigerant compliance management software that helps businesses track their refrigerant inventory, generate compliance reports, and manage their assets.

The software allows businesses to track their assets, including HVACR equipment, refrigerant cylinders, and recovery units.

Pros:

• Asset management capabilities
• Cloud-based
• Tracks refrigerant inventory
• Generates compliance reports

Cons:

• Can be expensive
• Not as user-friendly as some other options

Pricing:
Starts at $99/month for up to 10 users. Custom pricing is also available.

4. Intelex

Intelex is a cloud-based compliance management software that helps businesses manage their compliance with various regulations, including refrigerant regulations.

Intelex can be used to manage compliance with various regulations, including refrigerant regulations.

Pros:

• Flexible
• Cloud-based
• Tracks refrigerant inventory
• Generates compliance reports

Cons:

• Can be expensive
• Not as user-friendly as some other options

Pricing:
Intelex pricing starts at $199/month for up to 10 users.

5. ServiceChannel

ServiceChannel is a cloud-based service management software that helps businesses manage their service contracts, including refrigerant service contracts.

The software can be integrated with various refrigerant compliance software, including Facilio, Sphera, and Trakref.

Pros:

• Integrated with refrigerant compliance software
• Cloud-based
• Tracks refrigerant inventory
• Generates compliance reports

Cons:

• Can be expensive
• Not as user-friendly as some other options

Pricing:
ServiceChannel follows custom pricing pricing. However, some sources state that its pricing starts at $99/month for up to 10 users.

6. Opteon

Opteon is a cloud-based refrigerant compliance management software that helps businesses track their refrigerant inventory, generate compliance reports, and stay up-to-date on regulations.

The software helps businesses track their refrigerant inventory and reduce their environmental impact.

Pros:

• Focus on sustainability
• Cloud-based
• Tracks refrigerant inventory
• Generates compliance reports

Cons:

• Limited features
• Not as comprehensive as some other options

Opteon pricing:

Opteon pricing starts at $49/month for up to 10 users.

7. Benchmark Gensuite

Benchmark Gensuite is a cloud-based compliance management software that helps businesses manage their compliance with various regulations, including refrigerant regulations.

The software can be integrated with various other software, including Microsoft Office 365 and SAP.

Pros:

• Integrated with other software
• Cloud-based
• Tracks refrigerant inventory
• Generates compliance reports

Cons:

• The software can be slow at times.
• The reporting features are not as robust as some other options.
• Customer support can be slow to respond.

Pricing:
Benchmark Gensuite follows a custom pricing model and one has to request a demo to know its pricing.

8. Veridien

Veridien is a cloud-based refrigerant compliance management software that helps businesses track their refrigerant inventory, generate compliance reports, and stay up-to-date on regulations.

Veridien uses AI to help businesses track their refrigerant inventory and identify potential compliance risks.

Pros:

• Uses AI
• Cloud-based
• Tracks refrigerant inventory
• Generates compliance reports

Cons:

• Can be expensive
• Not as user-friendly as some other options

Pricing:
Veridien pricing has no mention of pricing on their website. You'll have to contact their team to get a quite.

9. Bacharach

Bacharach is a company that provides various products and services for the HVACR industry, including refrigerant compliance management software.

Bacharach's Parasense Refrigerant Tracking & Compliance Software is a cloud-based software that helps businesses track their refrigerant inventory, generate compliance reports, and stay up-to-date on regulations.

Pros:

• Cloud-based
• Comprehensive
• Easy to use
• Up-to-date
• Good customer support

Cons:

• Can be expensive
• Not as user-friendly as some other options
• Some features are not available in the free plan

10. Safety Culture

Safety Culture is a cloud-based compliance management platform known for its robust digital inspection and audit capabilities. Originally designed to enhance workplace safety and quality management, it has expanded to support regulatory compliance—including refrigerant management.

Safety Culture has customizable modules and it helps organizations perform detailed inspections, track refrigerant usage, and ensure environmental and operational safety across all facilities.

Pros:

• Highly customizable digital inspection tools.
• Cloud-based platform with real-time data and automated alerts.
• Strong focus on integrating safety and compliance initiatives.
• Supports multiple regulatory frameworks, including refrigerant regulations.

Cons:

• Custom pricing may require a higher initial investment.
• The platform can have a steeper learning curve for first-time users.

Pricing:
Pricing varies based on customization and scale—contact Safety Culture for a tailored quote.

Localizing Refrigerant Compliance: Navigating State-Specific Regulations in the United States

Switching to Facilio's refrigerant compliance management software is a smart move for large-scale operators. It helps reduce risks, boost profitability, and minimize environmental impact.

Plus, it keeps you ahead of changing federal and state regulations—without the last-minute scramble.

In the U.S., the EPA sets the baseline for refrigerant management, but each state adds its own rules on top. California has strict air quality laws, while Texas takes a unique approach to energy management.

How Facilio can help you navigate state-specific regulations?

• Customizable compliance modules: Facilio’s platform lets you adjust settings and alerts to align with local standards—whether you're operating in New York, California, or anywhere in between.
• Real-time visibility: With real-time asset tracking and state-specific reporting, you'll have the insights you need to ensure compliance across all your facilities.
• Data-driven insights: Use localized data to identify trends, prioritize issues, and optimize work order management for maximum efficiency.
• Streamlined reporting: Generate detailed, state-specific compliance reports that simplify audits and demonstrate adherence to both EPA and local regulations.

For large scale operators, Facilio helps you stay ahead of changing regulations by adapting to local requirements. At the same time, it makes your operations significantly more efficient while keeping risks to a minimum.

Let's take the case of Tuten Labs. A technology leader, headquartered in Atlanta, Georgia, Tutenlabs, Inc., helping retail stores reduce energy consumption, emissions, and costs, ensuring a consistent in-store experience for end customers.
Tuten Labs encountered major technology challenges, including:

• Alarm fatigue & slow response: Overwhelming alarms made it hard to prioritize critical issues, leading to delayed responses.
• Manual alarm reconciliation: Reconciliations across various systems were time-consuming and error-prone.
• Human-led work order process: Manual work order assignments slowed down resolutions and increased inefficiencies.
  
  Tuten Labs approached Facilio two years ago, and what followed was a game-changing transformation in its refrigeration compliance management.

Facilio’s unified platform helped Tuten Labs deliver a stronger tech-driven value proposition for retail operations with:

• 24/7 Predictive Monitoring: Enabled continuous tracking of critical assets to prevent failures.
• Proactive Helpdesk Services: Improved issue resolution with a proactive approach.
• Centralized Vendor Management: Streamlined vendor coordination and oversight.
• Refrigeration Optimization: Boosted energy efficiency and compliance.

Together, Facilio and Tuten Labs enhanced operations for 10,000+ retail sites across North & Latin America.
This innovative approach not only reduced service calls by 10-15% but also optimized asset uptime – all of which ultimately ensured a seamless EPA compliance and substantial operational savings.

See how Facilio can help you future-proof your refrigeration systems and navigate any regulation changes like the EPA refrigerant phase out with ease—just like Tuten Labs.