Whitepaper
Workspace management software to run flexible, hybrid workplaces
Facilio unifies room bookings, service requests, locker management & more into a single integrated workplace management system, improving efficiency and employee experience.
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Why Facilio is the unified workplace management solution you need
Manage desks, meeting rooms, parking, lockers, and visitor services from a single workplace system.
See live occupancy with floor plans. Track bookings and open requests, and act faster.
Set approvals, access, and booking rules instantly, and customize processes without coding / IT support.
Employees, vendors, and managers can book or assign from anywhere with the workplace management app.
Supports hot-desking, parking, dynamic locker and parcel tracking for flexible workplace use.
Keep employees connected by syncing bookings directly with Google Calendar, Slack & other systems.
The smarter way to manage facilities at scale
Everything you need to manage a modern workplace
Book meeting rooms, desks, and shared spaces instantly with map and calendar visibility
Facilio’s workplace management platform enables self-service booking of rooms, desks, and parking with access controls and resource visibility built in.
Allow employees to reserve rooms, desks, or parking from anywhere with rule-based access.- Avoid double bookings with calendar-based scheduling that shows real-time availability.
- Check details like capacity, available equipments, and location before confirming bookings.
Manage lockers & parcel deliveries easily on one workplace management tool
Facilio streamlines storage and mailroom workflows, letting organizations dynamically manage lockers and accurately track packages from arrival to delivery.
- Assign lockers dynamically to employees and track usage efficiently with full admin oversight.
- Scan name and map parcels automatically to the correct recipient, ensuring error-free delivery.
- Confirm package receipt and monitor delivery status within the workplace management system.
Assign and manage workspaces across portfolio on a centralized platform
Facilio’s workspace management software gives admins complete control to assign spaces, balance demand, and adapt as workplace needs shift.
- Admins view live floorplans, check availability, and assign desks to employees for a set time or duration.
- Employees with role-based access can request reallocation, which is then approved or scheduled.
- Floorplans show current occupancy and future schedules, helping balance demand and optimize workspace use.
Ensure swift issue resolution with an intelligent workplace management app
Facilio centralizes service ticket handling on an integrated workplace management software, giving employees, managers & vendors full visibility.
- Employees can submit requests via web or mobile, in seconds, with forms that capture all details.
- Assign requests to internal teams or vendors, track SLAs, and ensure swift issue resolution.
- Automated notifications keep requesters, responders, and stakeholders updated at every step.
Recognized for Excellence in Workplace Management Technology
Supercharge Your Workplace with Seamless Integrations
Facilio integrates with the tools your teams already use, streamlining workflows and connecting core systems like calendars, work chat, ERP, ticketing system and more.
Enterprise-grade security & compliance
Success stories from portfolios powered by Facilio
“Facilio stood out for its ability to streamline processes, unify fragmented systems, and foster a more connected and efficient way of working. The platform’s intuitive interface requires no technical expertise, and real-time in-app notifications help us stay on top of priority tasks.”
Enterprises
Commercial Office
Making the switch is easier than you think.
Frequently Asked Questions
What is workplace management software?
What are the key features of a workplace software?
- Meeting room management: Integrates with platforms like Microsoft Teams to prevent double bookings
- Desk reservations: Syncs with hybrid work schedules
- Space utilization data: Provides analytics to track usage patterns
- Visitor management: Simplifies check-ins while maintaining security
- Service requests: Allows employees to report issues via mobile or web
- Real-time occupancy tracking: Uses IoT sensors for precise data
- Interactive floor plans: Updates live for facility teams to track space usage
Who needs workplace management software?
- Facilities managers: For tracking space usage and managing building operations
- Workplace experience teams: For improving employee experience
- Workplace operations managers: For vendor management and space bookings
- Real estate strategists: For space optimization and strategic planning
- Finance teams: For accurate space cost reporting
What are the types of workplace management tools?
- Time and attendance software: For labor tracking
- Absence planning tools: To manage employee schedules
- Integrated Workplace Management Systems (IWMS): For comprehensive facility management
- Automated workplace management software: Focuses on user-friendly experiences with AI and automation
How to choose a workplace management software?
- Identify your primary needs: Focus on your key problem—be it space management, employee experience, or compliance
- Consider your users: Choose software that caters to your team’s needs, from employees to facility managers
- Evaluate integrations: Ensure the software integrates well with existing systems like calendars or sensors
- Plan your timeline: Consider implementation time and onboarding support
What are the benefits of a workplace software?
- Improved decision making: Enhances space utilization and reduces inefficiencies
- Increased employee productivity: Streamlines space booking and collaboration
- Better space utilization: Tracks real-time occupancy and usage data
- Cost optimization: Provides insights into space usage and energy consumption
- Operational efficiency: Automates repetitive tasks
- Data-driven insights: Helps with strategic workplace planning
