#1 Visitor Management System

Visitor Management Software for Effortless, Secure Check-In, Every Time

Name: Facilio - Computerized maintenance management system software
Rating: 4.7 (76 reviews)

Welcome guests, contractors, and employees with an easy-to-use, flexible visitor management platform. Enable touchless sign-in, branded workflows, instant alerts, and smart reporting across sites.

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visitor-management-system-software-for-multi-site-properties-and-facilities

Trusted by the world’s largest property operations firms

Leading brands choose Facilio’s visitor management system for better safety & compliance

Real-Time Visitor Tracking

Monitor visitor activity in real time, ensuring security and compliance without manual effort.

No / low-code custom workflows

Customize forms, workflows, NDAs, and screening, based on your unique business needs.

Easy Multi-site Scalability

Facilio grows with your portfolio and lets you add locations and workflows with minimal setup.

Quick Mobile & Kiosk Check-In

Give visitors a smooth check-in experience via QR codes on mobile apps or self-service kiosks.

Lightning-fast Deployment

Go live in weeks with zero disruption, so teams can begin managing visitors and realize quick ROI.

Real-Time Notifications & Alerts

Configure alerts to notify hosts via email, SMS, or app as soon as guests arrive or leave.

Powering exceptional visitor management outcomes for enterprises across US, UAE, Australia, New Zealand, & UK

30%

Drop in Reactive Call Volumes

40%

Increase in Operational Visibility

97%

SLA Adherence Across Sites

Everything you need in one visitor management solution

Secure check-in & check-outs

Enable seamless check-ins and check-outs with a modern visitor sign-in system

Eliminate paper logbooks with quick, digital check-ins and effortless check-outs that keep every visit safe, secure, and compliant.

Enable direct entry, QR scans, or invite codes for quick, secure visitor registration.
Let visitors leave with one click, auto-checkout, or kiosk scan for smooth departures.
Capture photos and digital NDAs during check-in to meet regulations without delays.

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Flexible visitor management workflows

Set your visitor management application with custom visitor types, forms, and workflows

Build custom check-in forms and check-out processes that adapt to your unique facility needs with custom fields, visitor types, and automated workflows.

Define guests, vendors, or interviewees with unique flows tailored to each visitor category.
Capture the right data—company, host, or purpose—using forms designed for your specific needs.
Enforce host sign-off, digital NDAs, or ID scans seamlessly for secure entry.

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Visitor check-in system with smart alerts

Visitor check-in software with flexible notifications and approvals

Keep the right people updated with configurable notifications, host approvals, and instant alerts for VIP or restricted visitor activity in a unified platform.

Send updates via SMS, email, or both so no critical visitor check-in system update is ever missed.
Choose who gets notified—hosts, admins, or security, based on visitor journey/activity.
Trigger instant host approvals or blocked visitor alerts when VIPs or restricted guests register.

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Visitor access control management

Regulate visitor access with watchlists, visitor screening, and badge-printing

Protect people and premises with a visitor management app that enables instant badge printing, special alerts for VIPs & restricted personnel.

Issue badges with photos and details for safe, temporary building access.
Fast-track approved guests and restrict flagged visitors with automated alerts.
Use kiosk ID scanning and digital NDAs to strengthen identity checks on arrival.

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Centralized visitor dashboards & records

Visitor management application with live dashboards for real-time visibility

Monitor every visitor, securely store IDs, documents & detailed records to stay audit-ready and compliant with all regulatory standards.

See check-ins, check-outs, and occupancy across buildings in real time using the visitor check-in system.
Store all details, IDs, NDAs, timestamps, in a single database.
Use visitor data to improve staffing, security, and space use.

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A Global Benchmark in Visitor Management Technology & Recognized as a CMMS Leader in the 2025 Verdantix Green Quadrant for CMMS

Streamline Visitor Management for Multi-Tenant Properties

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Enhance Security with Visitor Management System for Offices

Automate Guest Check-In Experience

Streamline check-ins for clients, vendors, and interview candidates with digital systems.
Deploy Visitor Badge System Controls

Issue branded ID badges with photo capture and NDA signatures for complete office safety.
Monitor Real-Time Security Alerts

Enable watchlist screening, instant notifications, and live evacuation support systems.

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Ensure HIPAA-Grade Safety with Hospital Visitor Management System

Enable Contactless Entry Processing

Minimize touchpoints with health screening, temperature checks, and contact tracing logs.
Coordinate Family & Vendor Access

Manage temporary passes for families, visitors, contractors, and clinical staff access.
Maintain Compliance-First Records

Support health declaration forms and visitor logs for accreditation standards compliance.

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Protect Schools with Comprehensive Guest Management Software

Track Student & Parent Arrival Flow

Streamlined check-in for students, staff, volunteers, and authorized visitors securely.
Manage Volunteer & Event Access Flow

Control temporary passes, group sign-ins, permission slips, and event credentials flow.
Generate Compliance Audit Reports

Maintain accurate attendance records for audits and incident management requirements.

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Streamline Multi-Tenant Office Visitor Management Systems

Centralize Property-Wide Check-Ins

Coordinate visitor registration across multiple tenants and building entrances daily.
Enable Tenant Control Customization

Allow tenants to customize entry flows, notifications, and visitor requirements easily.
Analyze Building Traffic Insights

Track occupancy trends, foot traffic patterns, and capacity utilization data reports.

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Visitor Tracking System to Streamline Retail Chain Security

Deploy Mobile Visitor Management App

Enable staff to check in vendors, auditors, and contractors using mobile visitor apps.
Track Delivery & Service Providers

Monitor supplier visits, maintenance teams, and service calls across multiple locations.
Manage Corporate & Regional Visits

Control access for district managers, corporate auditors, and executive visits securely.

Office Spaces

Healthcare

Education

Real Estate

Retail

Deliver frictionless entry for every guest. See how Facilio unifies check-ins, alerts, and approvals across sites.

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Plug Facilio’s VMS into your existing enterprise tech-stack

Integrate your visitor management system software with access control, calendars, and HR directories in minutes, with Facilio’s built-in integrations and open APIs.

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Enterprise-Grade Security & Compliance

Visitor Data Protection

Facilio’s visitor management software safeguards visitor data, identity records, and facility access with fortified security.

Bank-Grade Data Encryption & Control

End-to-end encryption, secure APIs, and strong authentication protect visitor profiles, badges, and digital signatures from breaches.

Audit-Ready Logging & Compliance Suite

Automatic logs for every check-in, sign-in, and exit help you stay compliant with regulations and facility safety standards.

Granular Role-Based Access Management

Custom role permissions ensure only authorized staff can view, edit, or approve sensitive visitor workflows and records.

Success stories from portfolios powered by Facilio

“We needed a scalable and flexible solution to unify all of our disparate building systems. Facilio's thought leadership and innovative product portfolio stood out clearly & aligned well with our vision. As we look forward to launching the workplace of the future, we are proud to work with a partner like Facilio.”

Project Manager

Investa Property Group

99%

adherance with SLAs

20+

high performance facilities managed

5000+

service contractors-managing contracts

Company size

Enterprises

Industry

Commercial Real Estate

Read Case Study

“Facilio stood out for its ability to streamline processes, unify fragmented systems, and foster a more connected and efficient way of working. The platform’s intuitive interface requires no technical expertise, and real-time in-app notifications help us stay on top of priority tasks.”

Rob Devereux,

CEO, ICD Brookfield Place

1250+

Centralized spaces managed

120+

Automated FDD rules enabled

990K

sq. ft office space coverage

Company size

Enterprises

Industry

Commercial Office

Read Case Study

Natashia Steed,

Head of Asset & Project Management, Kingsmede

Buildings Unified

100%

Automated Compliance Tracking

<24

Hour Average Work Order Resolution Time

Company size

Enterprises

Industry

Commercial Real Estate

Read Case Study

investa

ICD Brookfield Place

Kingsmede

Elevate experiences, improve compliance, and minimize risk with Facilio.

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Frequently Asked Questions

What is a visitor management system?

A visitor management system digitally tracks guest sign-ins, manages visitor data, and enhances security. Facilio’s visitor management software automates check-ins via kiosks and mobile apps, sends instant host notifications, and securely stores visitor info for compliance and smooth operations.

How does Facilio’s visitor check-in system work?

Facilio’s visitor check-in system offers fast, contactless sign-ins using kiosks, mobile apps, or web. The system verifies IDs, prints badges, and sends real-time alerts to hosts, streamlining visitor flow while maintaining security and compliance protocols.

What features does Facilio’s visitor solution include?

Features include customizable digital check-in, visitor pre-registration, multi-site support, ID verification, badge printing, real-time tracking, detailed audit logs, and integration with facility access systems—all managed through a centralized platform.

Can Facilio's VMS software handle multiple sites?

Yes, Facilio’s visitor management program supports multiple sites with centralized dashboards, standardized workflows, and role-based permissions, enabling consistent visitor tracking and security management across office portfolios.

How secure is Facilio’s visitor management app?

Facilio ensures visitor data encryption, compliance with privacy standards, access control integration, audit trails, and secure storage, helping offices maintain regulatory compliance and safeguard sensitive visitor information.

What is a visitor management kiosk?

A visitor management kiosk is a touchscreen station for visitors to self-register on arrival. Facilio’s kiosks enable quick, contactless sign-in, badge printing, and ID capture, reducing front desk workload and improving visitor experience.

How fast can Facilio's VMS be deployed?

Facilio’s visitor management application deploys in 4–8 weeks with modular implementation options, allowing organizations to quickly start with visitor sign-in and scale up to full facility management seamlessly.

How does Facilio's VMS improve operations?

A visitor management system streamlines guest check-in, enhances security, automates host alerts, and maintains visitor logs. Facilio’s visitor management solution integrates with workplace systems for efficient, professional visitor handling and improved front desk productivity.