Whitepaper
Digital Permit to Work Software: Elevate Contractor and Worker Safety
Streamline high-risk work with configurable forms, automated approvals, and compliance visibility with an electronic permit to work software trusted worldwide.
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Why Leading Facility Teams Choose Facilio’s Permit to Work Software
Gain full oversight over permit status, contractor credentials, and job risk, on a single platform.
Automate request routing and approvals, to dramatically reduce admin time lost to manual workflows.
Prevent unsafe work with built-in pre-requisites, safety checks, and alerts for overlapping jobs.
Every activity is captured with user, timestamp, & comments for easy compliance and audit readiness.
Raise, review, and approve permits or complete checklists in the field on any mobile device.
Configure checklists, and notifications by permit type to match operational and compliance needs.
The smarter way to manage workplace at scale
All-in-one electronic permit to work system
Customize checklist templates for every high-risk job permit
Create structured, electronic permit to work, for hot work, confined space, or electrical jobs using reusable, configurable checklist templates.
Unique templates for each permit type ensure every job captures the right safety & compliance details.- Built-in validations check required fields and logic, preventing incomplete or invalid permit submissions.
- Reusable templates speed up recurring permit creation, enabling faster setup.
Enforce safety standards with checklists, uploads, and compliance fields
Add pre- and post-work checklists, site-specific compliance fields, and mandatory uploads to ensure every permit meets regulatory standards.
- Pre- and post-work checklists confirm that all critical safety steps are completed and documented.
- Required insurance, LOTO certificates, licences, safety plans must be attached before approval.
- Custom compliance fields capture site-specific data or unique regulatory requirements.
Automate multi-level approvals with clear routing and digital records
Route permits through sequential or parallel workflows, capture reviewer decisions, and log digital signoffs for compliance and audit readiness.
- Approval chains can be configured by job type or risk, ensuring the right stakeholders always review requests.
- Approvers can reject with comments, allowing requesters to revise and resubmit permits without starting over.
- Every approval and digital signoff is recorded with user, time, and remarks to support compliance audits.
Strengthen contractor safety with toolbox talks and compliance tracking
Standardize contractor management by enforcing job safety briefs, maintaining compliance documents, and monitoring performance across permitted work.
- If a vendor has portal access, they can directly request, track, and manage permits associated with their assigned work orders.
- A centralized repository stores contractor certifications and safety documents for quick reference.
- Incident and performance data highlight recurring compliance gaps, helping reduce contractor-related risks.
Gain portfolio-wide visibility by linking permits with jobs, sites, and assets
Facilio centralizes permit data across facilities, giving leaders the context needed to evaluate compliance health and operational performance.
- Each permit connects with its work order to align safety compliance directly with ongoing operational tasks.
- Dashboards track open permits by risk level and vendor KPIs, helping teams prioritize higher-risk activities.
- Multi-site oversight provides executives with portfolio-wide visibility, improving planning and compliance readiness.
Award-winning facility management technology with leading permit-to-work management capabilities
Industries driving safer operations with E-permit to work systems
- Control access in sensitive care zonesRequire digital permits and approvals before work is performed in high-risk hospital areas.
- Enforce infection control and hygieneAttach cleaning, safety, and compliance checklists to every job, reducing contamination risk.
- Achieve audit-ready compliance recordsLog every permit, action, and document in a traceable audit trail for regulators and accreditors.
Watch Facilio digitize permit workflows, enforce compliance, and keep jobs audit-ready.
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Integrate Work Permits With Core Business Systems
Connect Facilio’s permit to work system with HR, vendor, access, and ERP systems to sync approvals, data, and compliance steps automatically.
Security & compliance you can rely on
Success stories from portfolios powered by Facilio
“Facilio was our choice after evaluating multiple solutions because it was tailor-made to our requirements. They have been quick and prompt to support our team and are great with their after sales service which lacks in other solutions.”
Enterprises
Facility services
Making the switch is easier than you think.
Frequently Asked Questions
How much does work permit software cost?
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