Best eFACiLiTY Alternative for CaFM Software

Facilio: The best alternative for facility teams overwhelmed by eFACiLiTY's complexity

eFACiLiTY's outdated interface and complex configurations hinder agility as needs evolve. Facilio accelerates enterprise growth with intuitive UX, no-code workflows, and unified, real-time portfolio insights.

check Go live in weeks, not months
check Intuitive UX, minimal training
check Advanced reporting & analytics
check No-code custom workflows

Learn more with a 1-1 demo

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Reduced Customer Escalation

contract95 - 99%

SLA Adherence

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Reduced Downtime

Facilio is the #1 eFACiLiTY alternative that facility leaders choose when confusing features and reporting gaps start limiting growth.

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Intuitive UX & dynamic workflows

Enterprise CAFM without the learning curve. Facilio's intuitive interface & no-code dynamic workflows empower teams to adapt instantly.

hub

Deep integrations & unified operations

Connect ERP, BMS, IoT, and analytics natively with Facilio’s open APIs, ensuring real-time data flow and connected operations across teams & modules.

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Lower total cost of ownership & rapid ROI

Facilio’s cloud-native platform deploys in weeks, reduces ongoing IT costs, and delivers ROI faster than legacy solutions like eFacility ever could.

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Effortless scalability with modular architecture

Easily scale across portfolios by adding sites and modules without disruption, with Facilio’s cloud-based, flexible, modular architecture.

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Self-serve dashboards & automated reports

Get clear drill-down insights and portfolio visibility with intuitive drag-&-drop dashboards & custom reports that teams can set up without IT help.

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Implementation partner for enterprise success

Facilio ensures seamless migration, low-code setup, and proactive, expert support, delivering a customer-driven implementation roadmap.

Enterprise CAFM without the complexity overhead.

See why facility teams managing 200M+ sq. ft. chose Facilio over eFACiLiTY.

Request a Demo

Facilio vs eFACiLiTY - CaFM Feature comparison
Unified CaFM platform features that eFACiLiTY can't match

Feature

Facilio

eFACiLiTY

Highlights - Core CAFM Platform

Unified CAFM Operations Platform	check_circle	Partial (Module-based)
Intuitive, Modern User Interface	check_circle	close
Real-time Portfolio-wide Visibility	check_circle	close(Site-specific only)
Rapid Deployment in Weeks	check_circle	close(Months-long implementation)
Self-serve Workflow Configuration	check_circle	close(Requires expert guidance)
Transparent SaaS Pricing Model	check_circle	close(AMC-based cost escalation)
Enterprise-grade CAFM Scalability	check_circle	check_circle
Zero-downtime Automatic Updates	check_circle	close
Unified Asset & Space Management	check_circle	Partial (Siloed modules)
Self-serve Analytics Dashboards	check_circle	close(Complex reporting setup)

Asset & Maintenance Management

Hierarchical Asset Management	check_circle	check_circle
Preventive Maintenance Automation	check_circle	check_circle
Lifecycle Tracking & Forecasting	check_circle	Partial (Limited forecasting)
Work Order Automation	check_circle	check_circle
Mobile-friendly Asset Management	check_circle	close
Real-time Equipment Status Visibility	check_circle	closeManual updates
Spare Parts & Inventory Integration	check_circle	Partial (Basic tracking)
Predictive Failure Alerts	check_circle	close

Space & Facilities Management

Integrated Space & Occupancy Mgmt	check_circle	check_circle
Desk / Conference Room Booking	check_circle	check_circle
Visitor & Access Management	check_circle	Partial (Basic module)
Floor Plan Integration & Tagging	check_circle	close
Real-time Space Utilization Analytics	check_circle	close
Facility Request Workflows	check_circle	check_circle
Occupant Portal for Self-service	check_circle	close
Energy & Sustainability Tracking	check_circle	Partial (Separate module)

Workflows & Automation

No-code Workflow Builder	check_circleDrag-and-drop	closeManual configuration only
Dynamic Process Orchestration	check_circle	close
Custom Multi-role Approvals	check_circle	close
Automated Audits & Inspections	check_circle	Partial (Manual forms)
Business Rules Engine	check_circle	close
Change-friendly Architecture	check_circle	close
Pre-built Workflow Templates	check_circle20+	close
Bi-directional System Integration	check_circle	Partial (One-way syncs)

Reporting & Analytics

Real-time Executive Dashboards	check_circle	close
Cross-Portfolio Performance Insights	check_circle	closeSite-level only
KPI-based Monitoring	check_circle	close
Root-cause Analysis Tools	check_circle	close
Role-based Report Access	check_circle	closeBI tool dependent
Spend & Budget Tracking	check_circle	Partial (Per-module)
Self-serve Report Builder	check_circleNo-code	closeCustom development
Energy & Sustainability Reports	check_circle	Partial

Integrations & Interoperability

ERP Integration (SAP, Oracle)	check_circle	check_circle
BMS / HVAC / IoT Native Connection	check_circleEmbedded	closeThird-party layer
BIM Integration	check_circle	close
REST API	check_circleOpen, 20+ pre-built	Limited partners
Real-time Data Synchronization	check_circle	close
No-code Integration Setup	check_circle	closeIT-intensive
Unified Data Model	check_circle	closeSiloed databases
Accounting System Sync	check_circle	check_circle

Mobile & Field Operations

Native Mobile Apps (All Roles)	check_circle	close(Mobile web only)
Offline-first Capability	check_circle(Auto-sync)	close
Technician Work Order App	check_circle	check_circle
Vendor & Contractor Portal	check_circle	Partial (Limited access)
Occupant / Tenant App	check_circle(Service requests)	close
Real-time Work Updates	check_circle(Push notifications)	close
Mobile Photo & Document Capture	check_circle(Auto-attach)	Partial (Manual upload)
GPS Tagging & Asset Identification	check_circle	close

Deployment & Scalability

Fast Multi-site Deployment	check_circle(Weeks)	close(Months per site)
Standardized Implementation Playbook	check_circle	close
Automatic Platform Updates	check_circle(Zero-downtime)	close(Manual upgrade cycles)
Low Infrastructure Overhead	check_circle(Cloud-managed)	close(On-prem burden)
Easy Onboarding for New Sites	check_circle(Template-based)	close(Reconfiguration required)
Multi-tenant Data Isolation	check_circle	Partial (Shared infrastructure risk)
Flexible SaaS Licensing	check_circle	close(Perpetual + high AMC)
Zero-downtime Disaster Recovery	check_circle	Partial (Manual recovery)

What industry leaders say about their transition to Facilio

Facilio’s differentiated approach convinced us that it was possible to do more with less — orchestrating and automating dynamic operational processes.

David Breden

GM Safety and Facilities NSW, Investa

After migrating to Facilio we saw an 80% drop in escalations and a 30% reduction in reactive call volume across portfolios.

Sumith Sukumaran

Quality FM

Once we switched to Facilio, all the data was in place for our technicians. We moved from reactive to proactive maintenance.

Hanie Abdul Sathar

Eurohealth Systems

We designed ICD Brookfield to be a benchmark for sustainability and experience — Facilio helped centralize property management.

Haithem Ibraheem

ICD Brookfield Place

Already on eFACiLiTY?

Switching to Facilio is simpler than you think.

migrating-from-efacility-to-facilio-for-faster-flexible-operations

01
Discover and Align
Our team reviews your current eFACiLiTY setup: modules in use, workflows, data quality, and tech integrations, and develops a clear, phased migration plan that minimizes disruption to daily operations.
02
Migrate and Configure
Your data undergoes validation, cleansing, and template-based migration while your operational workflows, user roles, and system integrations are configured via Facilio's no-code tools.
03
Go Live with Hypercare
Functional testing, cut-over validation, and dedicated hypercare support from our team ensure a confident, seamless deployment across your entire facility portfolio with rapid user adoption.

eFACiLiTY got the job done.
Facilio helps you do it faster, simpler, and smarter every day.

Schedule a live 1-1 demo

Frequently Asked Questions

Is Facilio a complete replacement for eFACiLiTY's CAFM suite?

Absolutely. Facilio consolidates eFACiLiTY's scattered modules into a connected operations platform for assets, maintenance, space, vendors, and occupants. You keep all capabilities, but gain unified visibility, clearer reporting, and a dramatically simpler user experience.

How long does migration from eFACiLiTY to Facilio take?

Most organizations go live in 8-12 weeks, without operational disruption. Unlike rip-and-replace migrations, Facilio's phased approach keeps your facility operations running while we migrate data, configure workflows, and prepare your team. No downtime, no process breaks.

Will we lose our eFACiLiTY data and historical records?

No. Facilio's migration process includes rigorous data validation, cleansing, and mapping to ensure all historical asset records, work order data, vendor information, and operational metrics carry over intact. Your eFACiLiTY data becomes your Facilio foundation.

Does Facilio integrate with our existing tech stack?

Yes. Facilio's open REST APIs and 60+ pre-built integrations connect seamlessly to ERP systems like SAP, and Oracle, BMS, IoT platforms, BIM tools, and accounting software. Your current investments stay intact and work even better with Facilio's unified data layer.

Will our facility teams find Facilio easy to adopt?

Yes. Facilio's modern, user-friendly design cuts training time dramatically. Field teams work from native mobile apps, facility managers get one unified dashboard, and occupants submit requests from a simple portal. Adoption is easy because the system works the way people think.