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Creating Space Hierarchy

The space hierarchy creation is the process of registering the structural details of the buildings by geographical area into the application, respective to the order of the elements.

For example, buildings are grouped within the sites based on their location, and floors and spaces are associated with the buildings.

The upcoming sections explain the flow involved in creating the hierarchy.

Adding a Site

In general, the site refers to the locality of the properties belonging to an organization. Adding a site in the application is used to group one or more buildings of an organization, which are located in the same zone. To add a site,

  1. Click ADD at the top right of the Space Management screen and select New Space. The SITE window appears as shown below.

  2. Update the following fields in this screen:

    • Name - The name of the site

    • City - The city in which the site is located

    • Country - The country to which the site belongs

    • Description - A short note that specifies the locale information of the site

    • Managed By - The name of the facility manager who is responsible for the site

    • Site Type - The category of the site being added

      Example: Hospital, retail, commercial, residential, mall and so on.

    • Gross Floor Area - The total area of all the floors of a building

    • Total Area - The overall land area within the property boundary

    • CDD Base Temperature - The degrees that a day's average temperature is above the base temperature.

    • HDD Base Temperature - The degrees that a day's average temperature is below the base temperature.

    • WDD Base Temperature - The relative value calculated based on air temperature, air humidity and atmospheric pressure.

    • Time Zone - The time zone at which the site operates

    • Boundary Radius - The distance between the center of the site and any point on its boundary.

    Note: The CDD and HDD base temperature values are used to calculate additional energy required for space cooling and heating, respectively. The base temperature is subjective to the utilities and planning entities.

  3. Click SAVE. The new site is now successfully added to the Sites section.

Adding a Building

A building is the most significant component in space management. Every building must be associated with a site in the application, which makes it easy to understand the list of buildings the organization owns in a selected zone and execute any site-specific actions on the respective facilities. To add a building,

  1. Click ADD at the top right of the Space Management screen and select New Building. The BUILDING window appears as shown below.

  2. Update the following fields in this screen:

    • Name - The name of the building

    • Description - A short note that specifies the functions of the building.

      Tip: You can consider specifying landmarks using which the facility can be easily identified.

    • Location - The latitude and longitude details of the building

      Note: You can use the icon in this field to pin the exact location using the location picker powered by Google.

    • Site - The zone where the building is located

    • Managed By - The name of the facility manager who is responsible for the building

    • Gross FLoor Area - The total area of all the floors of a building

    • Total Built Area - The overall land area within the property boundary, that is, the gross area of the property

    • Max Occupancy - The maximum number of people who can occupy the facility at a time

  3. Click SAVE. The building is now successfully registered under the selected site.

Managing Floor Details

The floors indicate the levels in a building. The purpose of registering the floors of a building is to segregate the various spaces located in each level across the building. The application allows you to record the floor details and also the representation of the floor plan to interpret the floor build and setup better. The upcoming sections explain how to add a new floor and upload a floor plan to the application.

Associating a Floor

You can successively register every floor in a building to the application. To add a new floor,

  1. Navigate to the Buildings section in the Space Management screen.

  2. Select the required building. The corresponding SUMMARY screen appears as shown below.

  3. Click ADD at the top right and select New Floor. The screen to capture the floor details appears as shown below.

  4. Update the following fields in this screen:

    • Name - A label to identify the floor

      Tip: You can name a floor after the floor number.

    • Description - A short note on the floor, if required

    • Building - The building with which the floor is associated

    • Site - The zone where the corresponding building is located

    • Area - The location where the corresponding building is situated

    • Max Occupancy - The maximum number of people who can occupy the floor at a time

    • Floor Level - The level number of the floor in the building

    • Failure Class - The failure class to be associated with the floor

    Note: The Building and Site fields are auto-filled with respect to the building chosen and cannot be modified.

  5. Click SAVE. The floor is now successfully registered against the building.

Uploading Floor Plan

The application allows you to upload the floor plan in association with a floor and customize it further using an exclusive floor plan builder. To upload a floor plan,

  1. Select the building and then the required floor. The corresponding SUMMARY screen appears.

  2. Click the searchIcon icon at the top right and select Manage Floor Plan.

    The existing floor plans (if any) are displayed in this screen.

  3. Click the searchIcon icon at the top right. The FLOOR PLAN window appears as shown.

  4. Update the following fields in this screen:

    • Floor Plan Name - Provide a label to identify the floor plan

    • Make Default - Enable this field to nominate this floor plan as the default one

      Note: The floor plan marked as default will be populated in the floor's SUMMARY screen. You cannot delete the default floor plan.

    • Fit to Screen - Enable this field to resize the floor plan image to fit the actual screen

    • Floor Plan Image - Upload the picture of the floor plan

  5. Click SAVE. The FLOOR PLAN BUILDER screen is displayed, where you can customize the floor plan further.

  6. Add the required components to the floor plan. Read the Customizing Floor Plan section for more information.

  7. Click SAVE. The changes are now successfully saved against the floor plan.

Customizing Floor Plan

After uploading the floor plan, the application allows you to include additional detailing, increasing its usability. With the help of the floor plan builder you can,

  • Depict the floor setup, adding every detail required for the user.

    Example: The positioning of WiFi, lift, and so on

  • Make the floor plan interactive by embedding control elements into it so as to manage the live operation of particular physical units or assets, remotely.

    Example: The control of lighting, temperature, and so on

The floor plan builder with different sets of customizing elements are shown below.

The basic floor plan builder elements help to indicate the positioning of WiFi, fire extinguisher, CCTV and lift, and represent the various zones (for example, workspace and utility area) across the floor. Also, they allow you to add pointers to show the seating arrangement of the employees and include buttons to indicate the positioning of the assets or perform other required functions.

In addition, the control elements included in the floor plan builder help to control the lighting, temperature, humidity and report the maintenance and occupancy details of the respective floor.

A sample floor plan that includes the above mentioned elements and representations is shown below.

Here, you can click on the control elements to control their operation remotely. For example, If you click the Light icon, you can turn it off or on as shown below.

If you click the Temperature icon, you can adjust the setpoint as shown below.

Associating a Space

A space in general is an area reserved for a specific purpose. Spaces can be registered as a part of a floor, building, or site itself, depending on its purpose and location. For instance, a storeroom is typically associated with a floor, whereas parking or garden space is associated directly with the building or site. To add a space,

  1. Select the required element to which the new space must be associated.

    Example: If the new space is to be registered as a part of a floor, select the site, building and then the appropriate floor.

    The corresponding SUMMARY screen appears as shown below.

  2. Click NEW SPACE. The screen to capture the space details appears as shown below.

  3. Update the following fields in this screen:

    • Name - A label for the space to identify it

    • Description - A short note that defines the purpose of the space

    • Category - The classification of the space based on its purpose

    • Area - The location where the space is setup

    • Floor Associated - The floor at which the space is located

      Note: This field is auto-filled and cannot be modified.

    • Maximum Occupancy Count - The maximum number of people who can occupy the space at a time

    • Location - The latitude and longitude details of the space

      Note: You can use the icon in this field to pin the exact location using the location picker powered by Google.

    • Type - The categorization to define whether it is a space or a subspace

  4. Click SAVE. The new space is now registered under the selected element (that is, site, building, or floor).

Note: If the space is directly added against a site or building and not associated with any floor, then it is accounted as an independent space.
Associating a Subspace

A subspace is nothing but an extension of a space. For instance, the utility area is a subspace for the kitchen. The purpose of registering a subspace is to differentiate the additional part of a space that is utilized for other activities. To add a subspace,

  1. Select a space from the Portfolio module. The corresponding SUMMARY screen appears as shown below.

  2. Click NEW SUBSPACE. The screen to capture the subspace details appears as shown below.

  3. Update the required fields in this screen. Read the Adding a Space section for more information.

    Note: The Space Associated field is auto-filled and cannot be modified.

  4. Click SAVE. The subspace is now successfully added to the selected space.

Note: A subspace can be added in association with a space or an independent space.